Meeting Type: BCC Regular Meeting
Meeting Date: 6/7/2022
Item Status: New
From: Joey Nunnally, P.E., County Engineer
Frank Lundy, P.E., County Engineer
Alfreda Jeffords, Permit/Subdivision Manager
Submitted by: Audra E. Mize, Operations Support Specialist II
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ITEM TITLE
Title
Field Road - Accept for Maintenance, License Agreement and Citizen Participation Program for Construction
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve accepting 360 feet of Field Road for maintenance; and
2) Approve License Agreement #22006 permitting Mr. Chad D. Bolden to utilize 360 feet of currently unopened Field Road right-of-way to access his property. The term of this agreement shall commence on the date of full execution. License for access shall be indefinite according to the terms of the agreement.
3) Approve the Citizen Participation Program (CPP) Agreement between the Baldwin County Commission and Mr. Chad D. Bolden to construct and pave a portion of Field Road from end of pavement north approximately 360 feet as a 12-foot-wide single purpose road for an estimated cost of $3,690.00.
End
BACKGROUND INFORMATION
Previous Commission action/date:
09/21/2021: The northern 360 feet of Field Road was accepted for maintenance by the Baldwin County Commission and added to County Maintained Road List.
12/07/2021: The northern 360 feet of Field Road was removed from the County Maintained Road List.
Background: On September 21, 2021, the northern 360 feet of Field Road was accepted for maintenance by the Baldwin County Commission. After acceptance it was brought to the attention of the Highway Department that some adjacent property owners did not agree with the County extending the maintenance of Field Road. To resolve the conflict, the Baldwin County Commission approved to remove the northern 360 feet of Field Road from the County Maintained Road List and allow time for residents to resolve access issues to their properties in a private manner. Residents have since not been able to resolve access issues, therefore access is being resolved utilizing the existing northern 360 feet of Field Road right-of-way.
FINANCIAL IMPACT
Total cost of recommendation: $3,690.00 estimated cost to be funded by citizen prior to construction.
Budget line item(s) to be used: 111.47852 (Miscellaneous Revenue Citizen Participation)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: Standard forms previously approved by the County Attorney’s Office
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence and have Chairman sign agreements. Send original correspondence and agreements to Frank Lundy, Operations Manager. Beth Hodges, Chief Accountant, to collect funds prior to construction.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Contact:
Mr. Chad D. Bolden
55900 Field Road
Stockton, Alabama 36579
Additional instructions/notes: Administration - upload Agreement to BCAP