Meeting Type: BCC Regular Meeting
Meeting Date: 6/7/2022
Item Status: New
From: Ron Cink, Budget Director; Ann Simpson, Director of Transportation
Submitted by: Ann Simpson, Director of Transportation
______________________________________________________________________
ITEM TITLE
Title
Purchase of Two (2) New Public Transit Vehicles for Baldwin Regional Area Transit System with FY2022 5307 Urban Transportation Grant Funds
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the purchase of two (2) new Ford High Roof Transit Vans at the total cost to the Baldwin County Commission of $13,070.40.
2) Authorize the Clerk / Treasurer to process a check issued to the Alabama Department of Transportation in the amount of $13,070.40.
End
BACKGROUND INFORMATION
Previous Commission action/date:
August 17, 2021 - Approved the Baldwin Regional Area Transit System (BRATS) FY2022 “Regular” 5307 Urban Transportation Grant application to purchase one (1) ten passenger high roof transit van with one (1) wheelchair securement station for the total purchase amount of $65,352.00 at the funding ratio of 80% federal and 20% local match, with the local share totaling $13,070.40. 2) Approved the FY2022 “CARES” 5307 Urban Transportation Grant to purchase one (1) equivalent vehicle under the funding ratio of 100% federal funds and zero (0) local match.
Background:
Fleet Status Update: BRATS purchased two replacement vehicles in 2019 and zero in 2020. During the February 15, 2022 regular meeting, the Baldwin County Commission authorized the purchase of six (6) replacement vehicles with FY2021 grant funds. The lead time is estimated to be 12-18 months. Of the 46 vehicles in the BRATS service fleet, sixty-five percent (65%) will exceed their useful life according to FTA standards by the end of FY2022.
The lead time for the two replacement vehicles under consideration for approval in this agenda item is quoted as 18-24 months from the time ALDOT places the order.
FINANCIAL IMPACT
Total cost of recommendation: $13,070.40
Budget line item(s) to be used: 14351930.55500
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Accounting and Administration Departments
Cc: Ron Cink, Cian Harrison, Eva Cutsinger, Christie Davis, Katrina Taylor, Kathy McHugh
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1) Accounting Department to issue check in the amount of $13,070.40 to the Alabama Department of Transportation and provide to Administration Staff to mail with approval letter and order forms.
2) Administration staff to mail a notice of action letter with two (2) vehicle order forms (one per vehicle) and check made payable to ALDOT in the amount of $13,070.40 to:
Alabama Department of Transportation
ATTN: Mr. Bradley B. Lindsey, P.E. Local Transportation Bureau Chief
1409 Coliseum Boulevard
Montgomery, Alabama 36110
3) Administration Staff to e-mail copies of approval letter and order forms to:
Chandra Middleton, Office of Public Transportation at middletonc@dot.state.al.us
Thomas Thomson, ALDOT at thomsont@dot.state.al.us
Ann Simpson at ann.simpson@baldwincountyal.gov
Additional instructions/notes: N/A