Meeting Type: BCC Regular Meeting
Meeting Date: 6/21/2022
Item Status: New
From: Felisha Anderson, Director of Archives and History
Submitted by: Felisha Anderson, Director of Archives and History
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ITEM TITLE
Title
Agreement with South Alabama Antique Tractor and Engine Club to Display, Store and Collect Antique Tractors, Engines, Machinery and Implements of Historical Value at Bicentennial Park
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Agreement between The South Alabama Antique Tractor and Engine Club (SAATEC) and the Baldwin County Commission for the SAATEC to use Bicentennial Park to display, store and collect antique tractors, engines, machinery and implements of historical value. The Agreement is effective for one (1) year from June 21, 2022, through June 20, 2023; and
2) Approve the Release and Waiver of Liability, Assumption of Risk, and Indemnity Agreement for tractor storage at Bicentennial Park for SAATEC members.
End
BACKGROUND INFORMATION
Previous Commission action/date: February 15, 2022 - BCC Regular Meeting - The item was tabled. Staff will work with the county attorney to prepare a Release and Waiver of Liability, Assumption of Risk and Indemnity Agreement between Baldwin County Commission and South Alabama Antique Tractor and Engine Club and a release of liability waiver.
November 26, 2019 - BCC Work Session - The item was tabled. Staff was asked to provide more information and the Property Deed for Bicentennial Park.
Background: Certificate of Liability Insurance naming BCC as additional insured is forthcoming.
The South Alabama Antique Tractor and Engine Club (SAATEC) would like to partner with Baldwin County Commission through the Department of Archives and History, to store and collect antique tractors, engines, machinery and implements of historical value to be displayed at Bicentennial Park.
The SAATEC was founded to preserve the rich culture of agriculture and to educate the current generation of activities involved in the daily life of the past, present, and future, to participate in shows, and to display all types of items and activities relating to farming. This includes the exhibition of antique tractors, hit and miss engines as well as other types of farm related equipment. The club would like to partner with Baldwin County Commission by placing an enclosed expo building and a barn on the Bicentennial Park property.
The SAATEC has partnered with the Baldwin County Commission through the Department of Archives and History to actively promote North Baldwin County. SAATEC serves as co-host for the Olde Time Days event and several other agricultural related events at Bicentennial Park.
Stockton, Alabama is the home of the oldest working farm, Morris Farm, a Historic Site in Baldwin County. On the grounds of Bicentennial Park there is an area designated for farming. As many times as requested, the SAATEC has performed public demonstrations at the Bicentennial Park in Stockton including syrup making, grist mill, plowing, peanut threshing and much more. The tractor club’s generous donation of their time at Bicentennial Park creates the atmosphere of an 18th century working farm.
An integral part of the five (5) year Strategic Plan under the Economic, Prosperity and Workforce category is for Baldwin County residents to experience the development and marketing of Bicentennial Park. One of the primary goals for Bicentennial Park is to add additional amenities such as a “turn of the century” farmhouse with a barn.
Darrell Sudduth, SAATEC President, will attend the work session to answer any additional questions.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Tractor Club’s Release of Liability Waiver Assumption of Risk and Individual Owner Release of Liability, Assumption of Risk for tractor storage at Bicentennial Park was drafted and approved by Tyler Thull, Stone Crosby, P.C. on March 9, 2022
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Felisha Anderson, County Archivist/Director and Madison Steele, Horticulturist, will work with SAATEC to secure corporate sponsors to assist with the cost to build the “turn of the century” farmhouse and barn.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration send correspondence and individual club member waiver for execution to:
South Alabama Antique Tractor and Engine Club
Mr. Darrell Sudduth, President
33507 U S Highway 31
Spanish Fort, Alabama 36527
Additional instructions/notes: N/A