Meeting Type: BCC Regular Meeting
Meeting Date: 6/21/2022
Item Status: New
From: Ronald J. Cink, Budget Director
Submitted by: Barbara Pate, Commission Executive Assistant
______________________________________________________________________
ITEM TITLE
Title
Renewal of Lease Agreement with City of Bay Minette for Police Department Complex
Recommendation
STAFF RECOMMENDATION
Recommendation
As requested by the City of Bay Minette, approve renewal of the Lease Agreement between the Baldwin County Commission and the City of Bay Minette, originally approved on August 18, 2020, for the City of Bay Minette (Police Department) to lease and occupy the County-owned property known as the Bay Minette Police Department Complex, located at 300 North Hoyle Avenue in Bay Minette, Alabama.
The first extension term of the lease agreement will be for a period of one (1) year, commencing on August 24, 2022, and expiring August 23, 2023. The Lease Agreement may be extended for one (1) additional extension term in accordance with said Lease Agreement. End
BACKGROUND INFORMATION
Previous Commission action/date: See below.
Background: Staff received a request from Mayor Robert Wills, City of Bay Minette, on May 10, 2022, to extend the lease agreement for the Bay Minette Police Department Complex, for a one (1) year period. The initial lease agreement commenced on August 24, 2020, for a two (2) year period, expiring August 23, 2022.
July 7, 2020, BCC Regular Meeting - The Commission approved and authorized the Chairman to execute the Purchase Agreement between the Baldwin County Commission and the City of Bay Minette, in the amount of $895,000.00 for the Bay Minette Police Department Complex, located at 300 North Hoyle Avenue, Bay Minette, Alabama.
August 18, 2020, BCC Regular Meeting - The Commission approved and authorized the execution of a Lease Agreement between the City of Bay Minette and the Baldwin County Commission for the Bay Minette Police Department to lease and occupy the Bay Minette Police Department Complex, commencing on August 24, 2020 and expiring August 23, 2022.
FINANCIAL IMPACT
Total cost of recommendation: The City of Bay Minette is responsible for the cost of the following:
Non-structural repairs, interior painting, and redecorating;
Landscaping;
Water, sewer, gas and electricity*; and
Rubbish removal.
*Until such time as some or all of the utilities are separately metered, City shall reimburse the County for the cost of utilities for the building on a pro-rata basis calculated by square footage.
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and Finance & Accounting Departments.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
1) Correspondence to the City of Bay Minette (certified or registered mail and email) and Baldwin County Commission.
Ms. Tammy Smith, City Administrator/Finance Director
City of Bay Minette
301 D’Olive Street
Bay Minette, Alabama 36507
Tammy Smith, tsmith@ci.bay-minette.al.us
Mayor Wills, rwills@ci.bay-minette.al.us
cc: Ron Cink, Cian Harrison, Eva Cutsinger, Christie Davis
2) Append Extended Lease Agreement to original Agreement and upload to BCAP Contracts / Lease Agreements.
3) Add all documents to Deed Book for the Bay Minette Police Department Complex Initial Extension Term.
Additional instructions/notes: N/A