Meeting Type: BCC Regular Meeting
Meeting Date: 6/21/2022
Item Status: New
From: Ronald J. Cink, Budget Director/Interim County Administrator
Submitted by: Anu Gary, Administrative Services Manager
______________________________________________________________________
ITEM TITLE
Title
Absentee Election Duties Related to the August 30, 2022, Special School Tax Election in the District 8 (Am. 382) School Tax District in Baldwin County (Daphne), Alabama
Body
STAFF RECOMMENDATION
Recommendation
Related to the August 30, 2022, Special School Tax Election in the District 8 (Am. 382) School Tax District in Baldwin County (Daphne), Alabama, take the following actions:
1) Pursuant to Section 17-11-2 of the Code of Alabama (1975), recognize the performance at and designate the place / office where the Absentee Election Manager shall perform such public duties for the applicable absentee election time period recognized by state law as follows:
Place: Baldwin County (Main) Courthouse at the County Seat in Bay Minette
Office: Office of Circuit Clerk of the 28th Judicial Circuit
8:00 a.m. - 4:30 p.m. (Monday - Friday)
2) Approve the request of the incoming Absentee Election Manager, Brenda Ganey, and authorize the execution of a Contract for Services with Evelina Hernandez for her services as Assistant to the Absentee Election Manager at a rate of compensation of $75.00 per day worked for the applicable absentee election time period recognized by law. The term of the Contract shall commence no earlier than 12:01 a.m. on July 6, 2022, and expire no later than September 6, 2022, unless sooner terminated as set forth in the Contract.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Alabama Code Section 17-11-14 - Compensation of absentee election manager.
The county commission shall determine the amount of compensation to be paid to the absentee election manager for the performance of his or her duties with respect to absentee ballots for which his or her services are required during the 55-day period prior to the election, the day of the election, and the seven-day period following the election, with the total number of days worked not exceeding 46 days. Such compensation shall be at least fifty dollars ($50.00) per day or the same pay as an
inspector as authorized under Section 17-8-12.
FINANCIAL IMPACT
Total cost of recommendation:
Absentee Election Manager Compensation: $150 per day worked not to exceed 46 days - $6,900.00 maximum
Assistant: $75 per day worked not to exceed 46 days - $3,450.00 maximum
Budget line item(s) to be used: 10051910.54160 Absentee Voting Expense reimbursed by the School Tax District.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: Time-sensitive
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration - correspondence to:
Contract to Assistant (2 original contracts):
Ms. Evelina Hernandez
1411 Hand Avenue
Bay Minette, Alabama 36507
Cc (via email only):
Absentee Election Manager, Brenda Ganey
Probate Judge Harry D’Olive
Tammy Chance
Sheriff Huey Hoss Mack
Ron Cink
Cian Harrison
Eva Cutsinger
Additional instructions/notes: N/A