Meeting Type: BCC Regular Meeting
Meeting Date: 6/21/2022
Item Status: New
From: Wanda Gautney, Purchasing Director/Terri Graham, Solid Waste Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Rental of One (1) Copy Machine for the Baldwin County Solid Waste Transfer Station Located in Bay Minette, Alabama
Recommendation
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreement with Sharp Electronics Corporation for the rental of one (1) new copy machine off the State of Alabama bid for thirty-six (36) months effective the date of execution as follows:
Solid Waste Transfer Station - Bay Minette
Model: Sharp BP70C36
Price: $170.59 per month
Excess Charge/copy: B/W $0.0072/copy Color $0.0450/copy
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The current copy machine lease agreement for Solid Waste Transfer Station is expiring. The old machine will be replaced with a new copier, which will be leased off the State of Alabama Contract. Sharp Electronics Corporation has submitted a rental agreement. The rental agreement is for thirty-six (36) months and will include all supplies, toner, and developer. The new cost proposal for the copier will be $170.59 per month.
FINANCIAL IMPACT
Total cost of recommendation: $2,047.08 per year
Budget line item(s) to be used: 51154325.52210
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Rental Agreement
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 6/21/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A