Meeting Type: BCC Regular Meeting
Meeting Date: 6/21/2022
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Kilby-Aaron, Business Manager
______________________________________________________________________
ITEM TITLE
Title
Purchase of Emergency Equipment
Body
STAFF RECOMMENDATION
Recommendation
Authorize the Communications & Information Systems (CIS) Department to purchase the following equipment:
1) One (1) 6 X 12 single-axle enclosed trailer (which includes a spare tire and spare mount) to transport equipment to various locations through-out the County for a total cost of $5,288.00; and
2) Four (4) emergency spare switches (which includes hardware and software) as emergency replacements in case of lightning strikes during peak seasons for a total cost of $38, 079.72.
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Due to manufacturing delays, the purchase of the Cargo Van that was approved for FY2022 will not be purchased. Therefore, an enclosed trailer is needed for the CIS Department to transport equipment to various locations through-out the County.
Due to Hurricane Season and other potential severe weather threats in our area, four (4) emergency spare switches are needed for CIS Department to carry as emergency replacements in case of lightning strikes during these peak seasons.
Please Note: Quotes are valid for 30 days and there is a 14-month lead time to ship.
FINANCIAL IMPACT
Total cost of recommendation:
Budget line item(s) to be used:
1) Enclosed trailer - 10051965.55500 - Capital Outlay, Motor Vehicle - total cost $5,288.00.
2) Emergency spare switches - 10051965.55240 - Capital Outlay, Improvements - total cost $38,079.72
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: County Administration Staff to notify Commission approval to the following:
Brian Peacock, CIS Director: bpeacock@baldwincountyal.gov
Susan Kilby-Aaron, Business Manager: skilby@baldwincountyal.gov
Susan Kilby-Aaron to purchase assets through Munis and provide purchase order to Vendor(s). Follow up with Purchasing Department and CIS Managers.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Additional instructions/notes: N/A