Meeting Type: BCC Regular Meeting
Meeting Date: 8/2/2022
Item Status: New
From: Wanda Gautney, Purchasing Director / Junius Long, Building Facilities Coordinator / Matt Yonge, H. M. Yonge & Associates, Inc.
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG22-48 - Plumbing System Upgrades in the Baldwin County Courthouse Located in Bay Minette, Alabama for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Award Bid #WG22-48 - Plumbing System Upgrades in the Baldwin County Courthouse located in Bay Minette to HLH Construction Services, Inc., in the bid amount of $319,751.00; Completion time: 210 days and authorize the Chairman to execute the Contract.
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BACKGROUND INFORMATION
Background: Bid was opened in the Purchasing Conference Room on July 20, 2022, at 2:00 P.M. One (1) bid was received. The bid was received from HLH Construction Services, Inc., in the bid amount of $319,751.00. The Commission budgeted in FY22 $250,000.00 for this project. The remaining $69,751.00 needed for this project will be funded from General Fund Contingency.
Previous Commission action/date:
06/21/2022 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for Plumbing System Upgrades in the Baldwin County Courthouse located in Bay Minette, Alabama for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
06/15/2021 meeting: Rejected the bid received for the Plumbing System Upgrades in the Baldwin County Courthouse located in Bay Minette because the bid amount exceeded the anticipated cost for this project and staff will request permission to rebid the project at a later date.
04/20/2021 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for Plumbing System Upgrades in the Baldwin County Courthouse located in Bay Minette, Alabama for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
FINANCIAL IMPACT
Total cost of recommendation: $319,751.00
Budget line item(s) to be used: 10051995.55240 - $250,000.00 & General Fund Contingency - $69,751.00
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/02/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder
Additional instructions/notes: N/A