Meeting Type: BCC Regular Meeting.
Meeting Date: 08/02/2022.
Item Status: New.
From: Zach Hood, Emergency Management Agency Director.
Submitted by: Danon Smith, Emergency Management Officer
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ITEM TITLE
Title
Third Addendum to Agreement with Community Action Agency of South Alabama and Baldwin Together
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the Third Addendum to Fiscal Sponsor/Partnership Agreement between the Baldwin County Commission, Community Action Agency of South Alabama (CAA), and Baldwin Together Long-Term Recovery Project (Baldwin Together), originally approved during the July 21, 2020, regular meeting.
This Addendum extends the program termination date to December 31, 2022, allowing more time for the utilization of the allocated $25,000.00 of funds appropriated to Baldwin Together for long-term recovery. Any funds allocated by the County and not expended in furtherance of Baldwin Together prior to any termination of the Agreement and this Second Addendum shall be returned to the County.
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BACKGROUND INFORMATION
Background: Ms. Deann Servos, Chair, Baldwin Together & Baldwin County VOAD, will be present to give the Baldwin Together report.
Previous Commission action/date:
12/21/2021 - Approved the Second Addendum to the Fiscal Sponsor/Partnership Agreement between the Baldwin County Commission, Community Action Agency of South Alabama (CAA), and Baldwin Together Long-Term Recovery Project (Baldwin Together), originally approved during the July 21, 2020, regular meeting. This Addendum extended the program termination date to June 30, 2022.
07/06/2021 - Approved the First Addendum to the Fiscal Sponsor/Partnership Agreement between the Baldwin County Commission, Community Action Agency of South Alabama (CAA), and Baldwin Together Long-Term Recovery Project (Baldwin Together), originally approved during the July 21, 2020, regular meeting. This Addendum extended the program termination date to December 31, 2021 and increased the hourly rate for case managers from $17.00 per hour to $19.00 per hour.
07/21/2020 - Approved the Community Action of South Alabama - Fiscal Sponsor Partnership and Appropriations Agreement between the Baldwin County Commission, Community Action Agency of South Alabama (CAA), and Baldwin Together Long-Term Recovery Project (Baldwin Together).
06/16/2020 - The Baldwin Moving Forward Plan was presented to the Commission. The Commission provided input and feedback and asked Baldwin Moving Forward/Baldwin County Voluntary Organizations Active in Disaster (VOAD) to return with a revised budget and a more clearly defined needs assessment demonstrated by data from Baldwin County communities and social service organizations. The in-kind contributions from stakeholders are valued at $37,475.00. Baldwin Moving Forward/Baldwin County VOAD requested an additional $7,500.00 from stakeholders who have not participated in kind, and Community Action Agency made a verbal offer to help meet the remainder of our project budget. Oversight of the programmatic elements of case management and performance of the case manager to be provided by a three to five-person review committee of Baldwin Moving Forward Working Group members. Community Action will report funds spent back to the County Commission by providing and presenting the report to the Commission every 6 months for documentation and potential reimbursement opportunities. Employees will be hired by Community Action Agency to serve as Case Managers for Baldwin Together. Upon mid-year report from the program leadership, the Baldwin County Commission released the secondary financial allocation to support the program until the termination date of the agreement.
04/28/2020 - Authorized the establishment of Baldwin Moving Forward: Baldwin County-wide Recovery Working Group, to be tasked with creating a plan for a one-stop information and resource model related to the Coronavirus (COVID-19) pandemic and the economic impact on Baldwin County citizens.
FINANCIAL IMPACT
Total cost of recommendation: Not to exceed the originally allocated $25,000.00
Budget line item(s) to be used: 10052990.52905
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? None
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration - mail correspondence and agreement to the following:
Ms. Deann Servos, Chair, Baldwin Together, Long Term Recovery, 9315 Spanish Fort Blvd., Spanish Fort, Alabama 36527
Ms. Rosetta Pender, Community Action Agency of South Alabama, Post Office Box 250, Daphne, Alabama 36526
Additional instructions/notes: Administration - place in tickler; upload fully executed agreement to BCAP