Meeting Type: BCC Regular Meeting
Meeting Date: 8/2/2022
Item Status: New
From: Ann Simpson, Director of Transportation, BRATS
Submitted by: Ann Simpson, Director of Transportation, BRATS
______________________________________________________________________
ITEM TITLE
Title
Price Increase of Public Transit Vehicles for Baldwin Regional Area Transit System (BRATS) under 5307 Urban Transportation Grant Program
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the local match portion of the price increase for two (2) Model Year 2023 Ford High Roof Transit Vans under the 5307 Urban Transportation Grant Program; and
2) Authorize the Clerk/Treasurer to issue a check to the Alabama Department of Transportation in the amount of $4,319.20.
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BACKGROUND INFORMATION
Background: BRATS received written notification from ALDOT on Thursday July 21, 2022 that the Model Year 2022 transit vehicles which the Baldwin County Commission ordered in February, 2022 will not be available; however Model Year 2023 vehicles are scheduled to be manufactured beginning in late 2022. The cost of the Model Year 2023 Ford Transit High Roof Passenger Van equipped with a wheelchair lift has increased approximately 27% resulting in an increase of local match funding by the Baldwin County Commission of $4,319.20 per vehicle.
NOTE: Of the two (2) vehicles previously ordered, one was funded at 80/20 and one was funded at 100% by the Federal Transit Administration (FTA) under the CARES Act. The same funding levels are applicable to the price increases resulting in a 20% match for one vehicle and $0 local match for one vehicle.
Previous Commission action/date: February 15, 2022 - The BCC approved the purchase of two (2) new Ford High Roof Transit Vans and authorized the Clerk/Treasurer to issue a check to the Alabama Department of Transportation in the amount of $13,070.40.
FINANCIAL IMPACT
Total cost of recommendation: $4,319.20
Budget line item(s) to be used: 143.51930.55500
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Accounting and Administration Departments
Action required (list contact persons/addresses if documents are to be mailed or emailed): 1) Accounting Department to issue check in the amount of $4,319.20 to the Alabama Department of Transportation and provide to Administration Staff to mail with approval letter.
2) Administration Staff print letter on letterhead and mail letter with Vehicle Order Summary and check made payable to ALDOT in the amount of $4,319.20 to:
Alabama Department of Transportation
Mr. Bradley B. Lindsey, P.E., Local Transportation Bureau Chief
1409 Coliseum Boulevard
Montgomery, Alabama 36110
3) Administration Staff to e-mail copies of letter to:
a. Chandra Middleton, Office of Public Transportation at middletonc@dot.state.al.us
b. Thomas Thomson, ALDOT at thomsont@dot.state.al.us
c. Ann Simpson at ann.simpson@baldwincountyal.gov
Additional instructions/notes: N/A