Meeting Type: BCC Regular Meeting
Meeting Date: 8/16/2022
Item Status: New
From: Zachary Hood, Emergency Management Agency Director.
Submitted by: Vernon Dandridge, EMA Planning and Grants Division Manager
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ITEM TITLE
Title
Fiscal Year 2022 Emergency Management Performance Grant State Subaward Agreement
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Fiscal Year 2022 Emergency Management Performance Grant State Subaward Agreement with Alabama Emergency Management Agency providing $4,334.00 in Emergency Management Performance Grant (EMPG) State Share Funds to Baldwin County Emergency Management Agency. The period of performance for this grant is October 1, 2021 to September 30, 2022.
2) Authorize the Chairman to execute the State EMPG Agreement and any related documents.
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BACKGROUND INFORMATION
Background: Emergency Management Performance Grant (EMPG) funds are received on an annual basis and are used in support of viable emergency management programs at the state and local levels of government. The Alabama Emergency Management Agency is the State Administrative Agency for these funds. The Federal Share supports programmatic elements of local emergency management agencies. The State Share/Salary Supplement is awarded for the Baldwin County EMA Director maintaining Certified Local Emergency Manager (CLEM) status through the Alabama Emergency Management Agency. See Alabama Code Title 31. Military Affairs and Civil Defense § 31-9-62 (c).
Previous Commission action/date: April 5, 2022 - 1) Approved Cooperative Agreement with the Alabama Emergency Management Agency providing $66,419.00 in Emergency Management Performance Grant (EMPG) State Share funds (Federal funds passed through the State) to the Baldwin County Emergency Management Agency. The period of performance for this grant is October 1, 2020, to September 30, 2021; and 2) Authorized Chairman to execute the federal and State EMPG Agreements and any related documents
FINANCIAL IMPACT
Total cost of recommendation: $4,334.00 State Share - offset by grant revenue
Budget line item(s) to be used: Revenue post to 100.44320; expenses post to various accounts within Cost Center 10052300.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and EMA Planning & Grants Division Manager
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration:
Prepare correspondence and obtain Chairman’s signature on State Share Agreement
Mail one (1) original agreement to:
Ms. Debbie Links
Grant Coordinator
Alabama Emergency Management Agency
Post Office Drawer 2160
Clanton, Alabama 35046-2160
Retain one (1) copy for BCC Administration records and send one (1) copy to EMA (Danon Smith at danon.smith@baldwincountyal.gov and Vernon Dandridge at vernon.dandridge@baldwincountyal.gov)
EMA Planning & Grants Division Manager:
Manage grant activities and submit reimbursement claims and quarterly reports to AEMA.
Additional instructions/notes: Administration - upload agreement to BCAP