Meeting Type: BCC Regular Meeting
Meeting Date: 8/16/2022
Item Status: New
From: Wanda Gautney, Purchasing Director / Terri Graham, Solid Waste Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Lease of One (1) Postage Machine for Baldwin County Solid Waste Department Located at Magnolia Landfill
End
STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the Purchase Order Lease with Quadient Leasing USA, Inc., (Accurate Control) for the lease of the postage machine off the State of Alabama bid for thirty-six (36) months as follows:
Solid Waste Department - Magnolia Landfill
IX5AF - iX-5 Series Base w/ Autofeeder, Sealer, Catch Tray & Ink Cartridge
IXWP10 - IX Series 10 lb. Weighing Platform
WP10STDN - 10 lb. Scale Stand for IXWP10, ISWP10 & INWP10
IM16 - Letter Opener
DT-ECERT - e-Certify Configuration Fee
DT - ECERT1KAS - e-Certify Subscription - Level 2 (up to 1,000 e-Certs per year)
Full Coverage Maintenance Contract
$1,297.80 per quarter - total per year $5,191.20
BACKGROUND INFORMATION
Background: The lease with Quadient (Accurate Control) of Fairhope is for the lease of the Postage Machine for the Solid Waste Department at Magnolia Landfill. Quadient is pulling the old machine and replacing it with new machine off the State of Alabama bid. The lease is for thirty-six (36) months. The new machine will cost $5,191.20 per year.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $5,191.20 per year
Budget line item(s) to be used: 51054100.52210
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Purchase Order Lease
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 08/16/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A