Meeting Type: BCC Regular Meeting
Meeting Date: 8/16/2022
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Kilby-Aaron, Business Manager
______________________________________________________________________
ITEM TITLE
Title
Sale of Surplus Equipment on GovDeals.com
Body
STAFF RECOMMENDATION
Recommendation
Authorize the sale of the following equipment from Communications and Information Systems (CIS) Department by online auction on GovDeals.com:
Lot 1: Nine (9) HP Desktops, three (3) Lexmark Printers & one (1) Zebra Printer, two (2) Dell Displays & one (1) LG Printer and 11 keyboards
Lot 2: Nine (9) HP Desktops, three (3) HP Laptops, three (3) Lexmark Printers & two (2) HP Officejet 250 Printers, three (3) Dell Displays and 10 keyboards
Lot 3: Two (2) HP ProLiant, DL580P Gen9 Servers
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Currently, the CIS Department has three (3) lots of equipment / assets to be auctioned on GovDeals.com. The equipment is no longer in use and will be sold as is by online auction as defined by Baldwin County Commission Policy 8.8.
FINANCIAL IMPACT
Total cost of recommendation: Incoming Revenue
Budget line item(s) to be used: Revenue - proceeds from sale of asset in General Fund 100.47901.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Makayla Shiver, Amanda Cunningham, Finance / Accounting Department and Susan Kilby-Aaron, CIS Department
Action required (list contact persons/addresses if documents are to be mailed or emailed): Makayla Shiver and Amanda Cunningham will coordinate the auctioning of all Lots listed on GovDeals.com. Susan Kilby-Aaron will provide documentation as required and handle follow up activity for equipment auction and pick-up.
Additional instructions/notes: Accounting Department: Notify Sherry Smith in purchasing to remove the item(s) from ACCA property liability insurance if applicable.