Meeting Type: BCC Regular Meeting
Meeting Date: 9/6/2022
Item Status: New
From: Kelly Childress, Council on Aging Coordinator
Submitted by: Beverly Johnson, Administrative Assistant
______________________________________________________________________
ITEM TITLE
Title
Fiscal Year 2022-2023 Title III Older Americans Act Contract with South Alabama Regional Planning Commission
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Fiscal Year 2022-2023 Contract for Services under the Title III Older Americans Act (Contract #302-AAA-2023) with a beginning date of October 1, 2022, and an ending date of September 30, 2023, with South Alabama Regional Planning Commission (SARPC), which allocates $121,552.00 in Federal funds and $23,500.00 in State funds (totaling $145,052.00), to the Council on Aging for operating expenses related to providing services for older individuals throughout Baldwin County; and
2) Authorize the Chairman to execute the Contract for Services and any related documents.
This Contract will be effective October 1, 2022 and terminates September 30, 2023.
End
BACKGROUND INFORMATION
Previous Commission action/date:
June 7, 2022: Approved the Baldwin County Council on Aging Coordinator to submit the South Alabama Regional Planning Commission/Area Agency on Aging Application for Title III Funding for FY 2023, requesting funds in the amount of $207,032.00 effective October 1, 2022 through September 30, 2023. Said funding to support the operations of the Baldwin County Council on Aging program.
Background: Each year the South Alabama Regional Planning Commission provides Title III Federal funds and State funds to support the operations of the Baldwin County Council on Aging programs. This contract is for Fiscal Year 2022-2023, from October 1, 2022, through September 30, 2023.
FINANCIAL IMPACT
Total cost of recommendation: Upon approval, Council on Aging would RECEIVE $145,052.00 in Title III Funding from SARPC in Fiscal Year 2022-2023.
Budget line item(s) to be used: 140.44400 (Revenue)
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Under review by County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: As soon as possible.
Individual(s) responsible for follow up: Administration Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): This document requires the signature of the Commission Chairman and County Administrator as soon as possible upon approval. There are 2 original contracts.
Administration staff to obtain signatures and provide a cover letter addressed to:
South Alabama Regional Planning Commission
ATTN: Julie McGee, Area Agency on Aging Director
P.O. Box 1655
Mobile, Alabama 36633
Administration to copy Council on Aging on the letter and signed contract.
1) Mail ONE fully executed original contract to Julie McGee, Director, Area Agency on Aging. Forward the second fully executed original contract to the Council on Aging.
2) Council on Aging to submit weekly and monthly reports as outlined in the contract and copy the budget staff on all requests for payment.
Additional instructions/notes: N/A