Meeting Type: BCC Regular Meeting
Meeting Date: 9/6/2022
Item Status: New
From: Wanda Gautney, Purchasing Director / Joey Nunnally, County Engineer / Frank Lundy, Manager Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG22-67 - Provision of Janitorial Services for the Baldwin County Highway Maintenance Facility (Area 100) Located in Bay Minette, Alabama for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Rescind the bid award approved on February 15, 2022, (Agenda Item BE2), specifically the portion for the Provision of Janitorial Services to Perfecting That Cleaning Service, LLC, in the amount of $368.00 per month for the old Baldwin County Highway Maintenance Facility (Area 100) Modular Building located in Bay Minette, Alabama; and
2) Approve the specifications and authorize the Purchasing Director to place a competitive bid for the Provision of Janitorial Services for the new Baldwin County Highway Maintenance Facility (Area 100) located in Bay Minette; and
3) Authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
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BACKGROUND INFORMATION
Background: Staff received an email dated August 24, 2022, from Perfecting That Cleaning Service, LLC stating that janitorial services need to be cancelled because they cannot provide the janitorial on the new building for the same price as the old building. The bid for janitorial services was awarded to Perfecting That Cleaning Service, LLC, in the amount of $368.00 per month for the old Baldwin County Highway Maintenance Facility (Area 100) located at 203 Dickman Road, Bay Minette. The Bay Minette Highway (Area 100) staff has moved into the new building located at 203 Dickman Road, Bay Minette.
A new bid needs to be advertised for janitorial services for the new Baldwin County Highway Maintenance Facility (Area 100) building located in Bay Minette, Alabama.
Previous Commission action/date:
06/07/2022 meeting: Awarded the bid to the lowest bidder, Enmon Enterprises d/b/a JaniKing of Mobile, for the Provision of Janitorial Services per the attached Award Listing for the new Baldwin County Sheriff’s Office Building located in Bay Minette, Alabama.
05/03/2022 meeting: 1) Rescinded the bid award approved on January 18, 2022, (Agenda Item BE2), for the Provision of Janitorial Services to Enmon Enterprises, LLC, d/b/a Jani-King of Mobile in the amount of $531.00 per month for the old Sheriff Office building located at 310 Hand Avenue, Bay Minette, Alabama; and 2) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Janitorial Services for the new Sheriff’s Office Building located at 320 North Hoyle Avenue, Bay Minette, Alabama; and further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
03/02/2022 meeting: 1) Terminated the Janitorial Contract with Jazzy Clean Janitorial Services for services provided at the BRATS Building located in Robertsdale and authorized the Chairman to write a letter accepting Jazzy Clean Janitorial letter of resignation with the required 30 days notification effective April 2, 2022; and 2) Awarded the bid to the next lowest bidder, TTB, Inc., d/b/a Service Master Action Cleaning as follows: BRATS Building: $637.00 per month; $49.00 per day.
02/15/2022 meeting: Awarded the bid #WG22-11A to the lowest bidder, Williams Quality Cleaning and Perfecting That Cleaning Service, LLC for the Provision of Janitorial Services per the attached Award Listing.
01/18/2022 meeting: 1) Awarded the bid to the lowest bidders, Enmon Enterprises, LLC, d/b/a Jani-King of Mobile; TTB, Inc., d/b/a Service Master Action Cleaning, and Jazzy Clean Janitorial for the Provision of Janitorial Services per the attach Award Listing; and 2) Rejected the bids received on the Baldwin County Parks Building, Bay Minette Highway Maintenance Building and Foley Highway Maintenance Building and
authorized the Purchasing Director to re-bid the janitorial services for these buildings.
12/07/2021 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the provision of Janitorial Services; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 9/06/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor & Mail Bid
Additional instructions/notes: N/A