Meeting Type: Regular Meeting
Meeting Date: 09/06/2022
Item Status: New
From: Terri Graham, Development and Environmental Director
Submitted by: Allison Owens, Operations Support Manager
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ITEM TITLE
Title
Magnolia Landfill Cell 9 - Construction Services
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Waive Baldwin County Commission Policy #9.10 Engineering, Environmental Monitoring and Surveying Services; and
2) Approve a purchase order to CDG Engineering and Associates in the amount of $285,300.00 for the construction quality assurance services during the planned Cell 9 Construction at Magnolia Landfill.
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BACKGROUND INFORMATION
Background:
CDG Engineering and Associates will perform construction quality assurance services for the planned Cell 9 construction at the Magnolia Landfill. The proposed fee of $285,300.00 exceeds the $100,000.00 limit outlined in Baldwin County Policy #9.10.
Bids were opened in the Purchasing Conference Room on August 9, 2022, at 10:00 am. Three (3) bids were received. The lowest bid was received from Atlantis Commercial Group, Inc., in the amount of $4,411,114.00. The Engineer, Daniel Wells, with CDG Engineering and Associates reviewed the bid responses and has submitted the certified Bid Tabulation and letter recommending that the bid be awarded to the lowest bidder, Atlantis Commercial Group, Inc., in the amount of $4,411,140.00.
Previous Commission action/date: 06/21/2022 meeting: 1) Approved the following three (3) pre-qualification applications on the construction of Magnolia Sanitary Landfill Cell 9 located in Summerdale, Alabama: Atlantis Commercial Group, Inc., McDonald Construction Co., Inc., and Pickett Industries, LLC.: and 2) Rejected the applications of the following two (2) applicants as non-qualified: T & K Construction, LLC and KDF Enterprises, LLC.; and 3) Authorized the Purchasing Director and the Engineer to bid the project.
04/19/2022 meeting: Authorized the Purchasing Director to advertise for Pre-qualification of Contractors for the construction of Magnolia Sanitary Landfill Cell 9 located in Summerdale, Alabama.
FINANCIAL IMPACT
Total cost of recommendation: $285,300.00
Budget line item(s) to be used: 51054300.55240
If this is not a budgeted expenditure, does the recommendation create a need for funding? The Commission approved in FY22 Budget - $3,000,000.00. The remaining funds needed will come from the Solid Waste Department budget. Budget to be amended September 6, 2022, in the amount of $1,800,000.00 pending approval of Resolution #2022-155.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Terri Graham, Development and Environmental Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Submit requisition to Wanda Gautney, Purchasing Director
Additional instructions/notes: N/A