Meeting Type: BCC Regular Meeting
Meeting Date: 9/6/2022
Item Status: New
From: Wanda Gautney, Purchasing Director / Sheriff Hoss Mack / Chief Deputy Anthony Lowery / Brian Peacock, CIS Director / Adam Scarborough, Assistant CIS Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG22-58 - Phase II and III of Purchase and Installation of Security Equipment for New Female Housing Addition to the Baldwin County Corrections Center and Renovations of Adjacent Buildings Located in Bay Minette, Alabama
End
STAFF RECOMMENDATION
Recommendation
Award Bid #WG22-58 - Phase II and Phase III of the Purchase and Installation of Security Equipment for the new Female Housing Addition to the Baldwin County Corrections Center and Renovations of Adjacent Buildings located in Bay Minette to Vision Southeast Companies, Inc., in the total amount of $3,962,009.70 as per Award Listing and authorize the Chairman to execute the Contract.
BACKGROUND INFORMATION
Background: Bid was opened in the Purchasing Conference Room on August 23, 2022, at 2:30 P.M. One (1) bid was received. The bid was received from Vision Southeast, Inc., in the total bid amount of $3,962,009.70. Phase II and III of the security equipment is being installed in the new female housing addition and in the adjacent Baldwin County Corrections Center. New security equipment is being installed in the current Corrections Center to provide the ability to integrate with the equipment that is being installed in the new female housing addition as well as the security equipment procured in the Phase I bid. The security equipment that is currently installed in the existing Corrections Center is outdated and proprietary equipment that can only be serviced by the company that originally installed the equipment. Once the new equipment is installed, County CIS staff will be able to support and maintain the Corrections Center security equipment.
Previous Commission action/date:
07/19/2022 meeting: 1) Authorized the Purchasing Director to prepare and solicit informal bids in accordance with the Code of Alabama, Section 39-2-2(3)(g) for Phase II and Phase III of the purchase and installation of Security Equipment for the new Female Housing Addition to the Baldwin County Corrections Center and Renovations of Adjacent Buildings located in Bay Minette. 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
12/21/2021 meeting: Awarded the bid to the lowest responsible bidder, who met the specifications, Vision Southeast, Inc., in the amount of $2,389,936.96, as per the attached Award Listing for Phase I of the purchase and installation of Security Equipment for the new Female Housing Addition to the Baldwin County Corrections Center and Renovations of Adjacent Buildings Located in Bay Minette and authorized the Chairman to execute the Contract.
11/16/2021 meeting: 1) Authorized the Purchasing Director to prepare and solicit informal bids in accordance with the Code of Alabama, Section 39-2-2(3)(g) for Phase I of the purchase and installation of Security Equipment for the new Female Housing Addition to the Baldwin County Corrections Center and Renovations of Adjacent Buildings located in Bay Minette; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
FINANCIAL IMPACT
Total cost of recommendation: $3,962,009.70
Budget line item(s) to be used: 20010200.55950
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional & Construction Services Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 9/06/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder
Additional instructions/notes: N/A