Baldwin County, Alabama
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File #: 22-1447    Version: 1
Agenda section: Consent Status: Agenda Ready
File created: 8/26/2022 Meeting type: Baldwin County Commission Regular
On agenda: 9/20/2022 Final action:
Agenda item title: Competitive Bid #WG20-51A - Provision of Roadside Litter Collection Services from County Right-of-Ways within the Unincorporated Areas of Baldwin County, Alabama for the Baldwin County Commission
Attachments: 1. Email from Creek Clean dated August 24, 2022, 2. WG20-51A Executed Contract - 1

Meeting Type:   BCC Regular Meeting

Meeting Date:  9/20/2022

Item Status:   New

From: Wanda Gautney, Purchasing Director / Terri Graham, Development and Environmental Director / Ed Fox, Deputy Development and Environmental Director

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG20-51A - Provision of Roadside Litter Collection Services from County Right-of-Ways within the Unincorporated Areas of Baldwin County, Alabama for the Baldwin County Commission

End

STAFF RECOMMENDATION

Recommendation

Extend the Contract for Competitive Bid #WG20-51A - Provision of Roadside Litter Collection Services from County Right-of-ways within the Unincorporated Areas of Baldwin County, Alabama with Creek Clean, LLC, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on November 17, 2020.  The Contract extension will expire on November 17, 2023.

End

BACKGROUND INFORMATION

 

Background:  The Development and Environmental Director has requested that the Commission extend the bid for the Provision of Roadside Litter Collection Services from County Right-of-ways within the Unincorporated Areas of Baldwin County, Alabama with Creek Clean, LLC, which was awarded on November 17, 2020, for an additional twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor.  Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid. The vendor, Creek Clean, LLC, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months.  The Contract extension will expire on November 17, 2023.

 

Previous Commission action/date: 

10/05/2021 meeting:  Extended the Contract for Competitive Bid #WG20-51A - Provision of Roadside Litter Collection Services from County Right-of-ways within the Unincorporated Areas of Baldwin County, Alabama with Creek Clean, LLC, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on November 17, 2020. The Contract extension will expire on November 17, 2022.

 

11/17/2020 meeting:  Awarded the bid to the lowest bidder, Creek Clean, LLC, for the Provision of Roadside Litter Collection Services from County Right-of ways within the Unincorporated Areas in the amount of $26,800.00 per month and authorized the Chairman to execute the Contract. (Contract was for twelve (12) months effective the same day as full execution).

 

10/06/2020 meeting:  1) Rejected all bids received and authorized the Purchasing Director to re-bid for the Provision of Roadside Litter Collection Services from County Right-of-ways within the Unincorporated Areas of Baldwin County; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

09/01/2020 meeting:  1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Roadside Litter Collection Services from County Right-of-ways within the Unincorporated Areas of Baldwin County, Alabama for the BCC; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the BCC to approve any necessary addendums or clarifications if required after the bid is advertised.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $26,800.00 per month = $321,600.00

 

Budget line item(s) to be used:  51054850.51500

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard County Contract

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  09/20/2022

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A