Meeting Type: BCC Regular Meeting
Meeting Date: 9/20/2022
Item Status: New
From: Ann Simpson, Director of Transportation, BRATS
Submitted by: Ann Simpson, Director of Transportation, BRATS
______________________________________________________________________
ITEM TITLE
Title
Lease Agreement with Prodisee Pantry for Baldwin Regional Area Transit System (BRATS) Spanish Fort Hub
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve a Lease Agreement between Baldwin County Commission and Prodisee Pantry for six (6) parking spaces for 3-5 transit vehicles and a small, secure work space located at 9315 Spanish Fort Boulevard, Spanish Fort, Alabama to be utilized as a Baldwin Regional Area Transit System (BRATS) Transit Hub; and
2) Authorize the Chairman to execute the Lease Agreement.
The term of the lease shall commence upon execution and shall terminate upon the expiration of three (3) years. The monthly lease amount shall be $650.00 inclusive of utilities and maintenance.
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BACKGROUND INFORMATION
Background: From 2015 to 2019, several locations were considered for a BRATS Hub in the Daphne / Spanish Fort area including the Scenic Overlook in Spanish Fort, the Spanish Fort Shopping Center, and the Jubilee Square Shopping Center. All these potential locations would have required a significant capital investment.
With the change to the BRATS service model to an on-demand, micro-transit service, it is no longer necessary for the hub to be located in a high traffic area as was previously considered. However, as ridership continues to increase there remains a growing need for a hub in the Spanish Fort / Stapleton area. Due to the travel time and distance from the Fairhope, Robertsdale, or Bay Minette hubs, BRATS is limited to the service it can provide in the Spanish Fort / Stapleton area especially during the peak first and last hours of service. Having a small satellite hub in this area will allow drivers to clock-in / out, store paperwork, vehicle cleaning supplies, mobile devices, and buses during non-service hours and will allow BRATS to provide more efficient service to these areas.
Due to the long-standing relationship Prodisee Pantry and BRATS enjoy, Prodisee Pantry has offered to lease to BCC / BRATS a small office space and parking area for 3-5 buses. The parking area is monitored by surveillance equipment and the office area is secure with limited access, and an exterior door. The monthly lease amount is $650.00 and is inclusive of utilities, maintenance, and insurance.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $7,800.00 annual lease with 80% reimbursed by grant funds resulting in $1,560.00 annual local match.
Budget line item(s) to be used: 143.51930.52210
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: Finley B. Reeves, Stone Crosby, P.C. July 14, 2022
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Administration Staff to:
1. Mail transmittal letter and 3 original lease agreement documents (one for BCC, one for Prodisee Pantry, and one for ALDOT) for signature to:
Prodisee Pantry
Ms. Deann Servos, Director
9315 Spanish Fort Boulevard
Spanish Fort, Alabama 36527
Copy via e-mail to: ann.simpson@baldwincountyal.gov
2. Upon receipt of 3 signed lease agreement documents from Prodisee Pantry, obtain signature of Baldwin County Commission Chairman.
3. After obtaining signatures from Prodisee Pantry and Baldwin County Commission, please forward the three (3) originals to Alabama Department of Transportation to the following address:
Alabama Department of Transportation
Local Transportation Bureau, Transit Section
ATTN: Mr. Bradley Lindsey, P.E. Local Transportation Bureau Chief
1409 Coliseum Boulevard
Montgomery, Alabama 36110
Copy via e-mail to: Chandra Middleton, Southern Manager, Office of Public Transportation, at middletonc@dot.state.al.us
4. Upon receipt of two (2) fully executed originals from ALDOT, mail one (1) fully executed original to:
Prodisee Pantry
Ms. Deann Servos, Director
9315 Spanish Fort Boulevard
Spanish Fort, Alabama 36527
Additional instructions/notes: N/A