Baldwin County, Alabama
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File #: 22-1479    Version: 1
Agenda section: Consent Status: Agenda Ready
File created: 9/6/2022 Meeting type: Baldwin County Commission Regular
On agenda: 9/20/2022 Final action:
Agenda item title: Competitive Bid #WG22-59 - Provision of Baldwin County Cigarette Stamps for the Baldwin County Commission
Attachments: 1. WG22-59 Bid Tabulation

Meeting Type:   BCC Regular Meeting

Meeting Date:  9/20/2022

Item Status:   New

From: Wanda Gautney, Purchasing Director / Ron Cink, Budget Director / Interim County Administrator / Heather Gwynn, Sales Tax Coordinator

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG22-59 - Provision of Baldwin County Cigarette Stamps for the Baldwin County Commission

End

STAFF RECOMMENDATION

Recommendation

Award Bid #WG22-59 - Provision of Baldwin County Cigarette Stamps to the lowest bidder, Ashton Potter (USA) Ltd., as follows:

Bid #2 - Three (3) year period
Amount Bid:  $1,102.50 per case
Minimum Order Quantity: 25 cases
Quantity at which a price discount will be applied: 
N/A 

 

BACKGROUND INFORMATION

 

Background:  Bids were opened in the Purchasing Conference Room on August 24, 2022, at 2:00 P.M.  Two (2) bids were received.  The lowest bidder, Ashton Potter (USA) Ltd., had several exceptions to the bid specifications.  Sales Tax Department staff has reviewed the exceptions and are making the request that the Commission award the bid to the lowest bidder, Ashton Potter (USA) Ltd., for the provision of the Baldwin County Cigarette Stamps as per the attached Bid Tabulation.

 

Previous Commission action/date: 

08/02/2022 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Cigarette Stamps; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  approximately $73,000.00 for 3 years

 

Budget line item(s) to be used:  10055210.52110

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  09/20/2022

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidders

 

Additional instructions/notes:  N/A