Baldwin County, Alabama
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File #: 22-1493    Version: 1
Agenda section: Consent Status: Agenda Ready
File created: 9/7/2022 Meeting type: Baldwin County Commission Regular
On agenda: 9/20/2022 Final action:
Agenda item title: Competitive Bid #WG22-68 - Provision of Pest Control Services for Baldwin County Corrections Center
Attachments: 1. Email from Knox Pest Control dated September 6, 2022, 2. WG22-68 Specifications

Meeting Type:   BCC Regular Meeting

Meeting Date:  9/20/2022

Item Status:   New

From: Wanda Gautney, Purchasing Director / Chief Antony Lowery / Major Steve Arthur

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG22-68 - Provision of Pest Control Services for Baldwin County Corrections Center

End

STAFF RECOMMENDATION

Recommendation

Take the following actions:

1) Rescind the award made on August 2, 2022, Item No. BE6 for Bid #WG22-49- Provision of Pest Control Services to Guardian Pest Services, Inc. d/b/a Knox Pest Control in the amount of $165.00 per month for the Baldwin County Corrections Center; and

2) Approve the specifications and authorize the Purchasing Director to place a competitive bid for the Provision of Pest Control Services for the Baldwin County Corrections Center located in Bay Minette and further authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

End

BACKGROUND INFORMATION

 

Background:  The bid for pest control services was awarded to Guardian Pest Services, Inc., d/b/a Knox Pest Control for the Baldwin County Corrections Center in the amount of $165.00 per month.  The Corrections Center is requesting that the services be done after 10:00 p.m.  The inmates are locked down at 10:00 p.m. for the night and if the facility is sprayed after that hour, the spray is dry by 5:00 a.m. when they are allowed back out of their cells thus eliminating them ingesting any of the poison.  Guardian Pest Services, Inc., d/b/a Knox Pest Control has stated in the attached email that they are unable to provide the services after normal working hours at their bid price of $165.00 per month.  They will have to pay their technician overtime which would require them to increase their bid price. 

 

Staff recommendation is to reject the award made on August 2, 2022, Item No. BE-6 for Bid #WG22-49- Provision of Pest Control Services to Guardian Pest Services, Inc., d/b/a Knox Pest Control in the amount of $165.00 per month for the Baldwin County Corrections Center; and approve the specifications and authorize the Purchasing Director to place a new competitive bid for the Provision of Pest Control Services for the Baldwin County Corrections Center.

 

Previous Commission action/date: 

06/21/2022 meeting:  1) Approved the specifications for the Provision of Pest Control Services and authorized the Purchasing Director place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commission for the Baldwin County Commission to approve any necessary addendums for clarifications if required after the bid is advertised.

 

08/02/2022 meeting:  Awarded the bid to the lowest bidder, Guardian Pest Services, Inc., d/b/a Knox Pest Control for the Provision of Pest Control Services as per the Award Listing.

 

08/16/2022 meetingDetermined that the bid protest for Competitive Bid #WG22-49 - Provision of Pest Control for the Baldwin County Commission is not in the public interest and does not present clear and convincing evidence of fraud, misrepresentation, other illegality or gross impropriety in the selection of a bid.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  N/A

 

Budget line item(s) to be used:  N/A

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  09/20/2022

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor and Mail Bid

 

Additional instructions/notes:  N/A