Meeting Type: BCC Regular Meeting
Meeting Date: 9/20/2022
Item Status: New
From: Wanda Gautney, Purchasing Director / Chief Antony Lowery / Major Steve Arthur
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG22-68 - Provision of Pest Control Services for Baldwin County Corrections Center
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Rescind the award made on August 2, 2022, Item No. BE6 for Bid #WG22-49- Provision of Pest Control Services to Guardian Pest Services, Inc. d/b/a Knox Pest Control in the amount of $165.00 per month for the Baldwin County Corrections Center; and
2) Approve the specifications and authorize the Purchasing Director to place a competitive bid for the Provision of Pest Control Services for the Baldwin County Corrections Center located in Bay Minette and further authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
End
BACKGROUND INFORMATION
Background: The bid for pest control services was awarded to Guardian Pest Services, Inc., d/b/a Knox Pest Control for the Baldwin County Corrections Center in the amount of $165.00 per month. The Corrections Center is requesting that the services be done after 10:00 p.m. The inmates are locked down at 10:00 p.m. for the night and if the facility is sprayed after that hour, the spray is dry by 5:00 a.m. when they are allowed back out of their cells thus eliminating them ingesting any of the poison. Guardian Pest Services, Inc., d/b/a Knox Pest Control has stated in the attached email that they are unable to provide the services after normal working hours at their bid price of $165.00 per month. They will have to pay their technician overtime which would require them to increase their bid price.
Staff recommendation is to reject the award made on August 2, 2022, Item No. BE-6 for Bid #WG22-49- Provision of Pest Control Services to Guardian Pest Services, Inc., d/b/a Knox Pest Control in the amount of $165.00 per month for the Baldwin County Corrections Center; and approve the specifications and authorize the Purchasing Director to place a new competitive bid for the Provision of Pest Control Services for the Baldwin County Corrections Center.
Previous Commission action/date:
06/21/2022 meeting: 1) Approved the specifications for the Provision of Pest Control Services and authorized the Purchasing Director place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commission for the Baldwin County Commission to approve any necessary addendums for clarifications if required after the bid is advertised.
08/02/2022 meeting: Awarded the bid to the lowest bidder, Guardian Pest Services, Inc., d/b/a Knox Pest Control for the Provision of Pest Control Services as per the Award Listing.
08/16/2022 meeting: Determined that the bid protest for Competitive Bid #WG22-49 - Provision of Pest Control for the Baldwin County Commission is not in the public interest and does not present clear and convincing evidence of fraud, misrepresentation, other illegality or gross impropriety in the selection of a bid.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 09/20/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor and Mail Bid
Additional instructions/notes: N/A