Baldwin County, Alabama
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File #: 22-1522    Version: 1
Agenda section: Consent Status: Agenda Ready
File created: 9/9/2022 Meeting type: Baldwin County Commission Regular
On agenda: 9/20/2022 Final action:
Agenda item title: Competitive Bid #WG22-21 - Purchase of Two (2) New Chevrolet 2500HD Truck Chassis or Equivalent for the Baldwin County Commission
Attachments: 1. Email from Joe Bullard Chevrolet dated September 7, 2022

Meeting Type:   BCC Regular Meeting

Meeting Date:  9/20/2022

Item Status:   New

From: Wanda Gautney, Purchasing Director / Junius Long, Building Facilities Coordinator

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG22-21 - Purchase of Two (2) New Chevrolet 2500HD Truck Chassis or Equivalent for the Baldwin County Commission

End

STAFF RECOMMENDATION

Recommendation

Cancel the Purchase Order to Joe Bullard Chevrolet for the purchase of two (2) new Chevrolet 2500HD Truck Chassis and authorize the Purchasing Director to utilize the State of Alabama Contract or a National Contract to purchase the trucks.

End

BACKGROUND INFORMATION

 

Background:  The bid for the purchase of two (2) new 2022 Chevrolet 2500HD Truck Chassis was awarded to Joe Bullard Chevrolet on March 15, 2022.  The Purchase Order was issued on April 8th after new vendor packet was received.  Staff has been corresponding with Joe Bullard several times by email on the delivery of the trucks and was told numerous times that the trucks were ordered.  On September 7, 2022, staff received an email from Joe Bullard Chevrolet stating that after multiple attempts to place the truck orders with General Motors that GM has discontinued accepting 2022 model orders for the HD units.  Joe Bullard stated that their General Manager suggested they re-attempt the build / purchase project for 2023 models but that the 2023 model price would be more than Joe Bullard bid. The Competitive Bid Law will not allow any increase in the bid price once it is awarded.  Staff recommendation is to cancel the Purchase Order with Joe Bullard Chevrolet and utilize the State of Alabama Contract or a National Contract to purchase the vehicles. 

 

Previous Commission action/date: 

02/01/2022 meeting:  1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the purchase of two (2) New Chevrolet or Equivalent; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

03/15/2022 meeting:  Awarded the bid for the purchase of two (2) new 2022 Chevrolet 2500HD Truck Chassis to Joe Bullard Chevrolet for the Building Maintenance Department as follows: Make/Model: 2022 Chevrolet 2500HD Truck Chassis; Amount Bid: $40,532.00 x 2 = $81,064.00; Delivery Time: ASAP - to order.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  N/A

 

Budget line item(s) to be used:  N/A

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  09/20/2022

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Cancel Purchase Order

 

Additional instructions/notes:  N/A