Baldwin County, Alabama
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File #: 23-0229    Version: 1
Agenda section: Consent Status: Agenda Ready
File created: 11/14/2022 Meeting type: Baldwin County Commission Regular
On agenda: 12/5/2022 Final action:
Agenda item title: *Publication of Baldwin County's Draft Unaudited Financial Status
Attachments: 1. FY22 Unaudited Financials, 2. *Replacement Attachment-FY22 Unaudited Financials

Meeting Type:   BCC Regular Meeting

Meeting Date:  12/5/2022

Item Status:   New

From: Cian Harrison, Clerk / Treasurer and Eva Cutsinger, Chief Compliance Officer

Submitted by:  Makayla Shiver, Staff Accountant





*Publication of Baldwin County’s Draft Unaudited Financial Status          




Take the following actions:

1)  Approve the one-time publication of the statements of the county’s draft unaudited financial status for the 12-month period ending on September 30, 2022, in all Gulf Coast Newspapers as required by the Code of Alabama 1975, Section 11-3-21; and

2)  Authorize the Chairman for the Baldwin County Commission to sign and certify that the statements reflect the true pre-close financial condition and operating statement of the Baldwin County Commission, for the period beginning October 1, 2021, and ending September 30, 2022.                        




Previous Commission action/date:  N/A


Background:  As required by the Code of Alabama 1975, Section 11-3-21, the Commission must formally approve publication of the unaudited financial status in a newspaper of general circulation.

Section 11-3-21

Statement of financial status - Required.

As soon as practical after closing the fiscal year, but no later than December 31st of each year, the County Commission shall have published in a newspaper of general circulation in the county a statement of the county's financial status for the 12-month period ending on September 30th of that year, which statement shall include at a minimum all of the following:

(1) An itemized report of the county's receipts by source and disbursements by functions or purposes or both.

(2) The outstanding indebtedness of the county of any kind or character.

(3) The schedule by years for retiring indebtedness, separating funded indebtedness from unfunded indebtedness.

(4) The resources available to pay unfunded indebtedness.

(Code 1876, §750; Code 1886, §830; Code 1896, §962; Code 1907, §3317; Acts 1919, No. 330, p. 451; Code 1923, §6766; Acts 1927, No. 592, p. 691; Acts 1935, No. 524, p. 1111; Acts 1936-37, Ex. Sess., No. 216, p. 258; Code 1940, T. 12, §22; Act 2007-488, p. 1037, §1.)




Total cost of recommendation:  N/A


Budget line item(s) to be used:  10051700.52530


If this is not a budgeted expenditure, does the recommendation create a need for funding?  Publication cost was budgeted.





Is legal review necessary for this staff recommendation and related documents? 



Reviewed/approved by:  N/A


Additional comments:  N/A





Is advertising required for this recommendation?  Yes


If the proof of publication affidavit is not attached, list the reason: Advertising will take place after Commission approval.





For time-sensitive follow up, select deadline date for follow up:  The document must be published by all Gulf Coast Newspapers by December 31, 2022.


Individual(s) responsible for follow up:  Makayla Shiver, Finance and Accounting.


Action required (list contact persons/addresses if documents are to be mailed or emailed):  Ensure documents are signed for confirmation and attestation and forward documents for publication in all Gulf Coast Newspapers.


Additional instructions/notes:  N/A