Baldwin County, Alabama
File #: 23-0254    Version: 1
Agenda section: Consent Status: Agenda Ready
File created: 11/17/2022 Meeting type: Baldwin County Commission Regular
On agenda: 12/5/2022 Final action:
Agenda item title: Execution of IRS Form 8283 for Donated Right-of-Way on Project No. HW22023 - Pilgrim Road (Tract 7)
Attachments: 1. IRS Form 8283 - Pilgrim Road (Tract 7) (REDACTED), 2. Fee Simple Warranty Deed, 3. Map

Meeting Type:   BCC Regular Meeting

Meeting Date:  12/5/2022

Item Status:   New

From: Joey Nunnally, P.E., County Engineer
           Seth Peterson, P.E., Pre-Construction Manager
           Tate Chalfant, Right-of-Way Manager

Submitted by:  Lisa Sangster, Administrative Support Specialist IV





Execution of IRS Form 8283 for Donated Right-of-Way on Project No. HW22023 - Pilgrim Road (Tract 7)




Take the following actions:

1) Accept 0.453 acres on Pilgrim Road (Tract 7) as a right-of-way donated to Baldwin County by Allen Eugene Lewis and Carole Ann Lewis on May 13, 2022 (Instrument No. 2001037 of Baldwin County Judge of Probate); and

2) Related to the aforesaid, authorize the Chairman to execute IRS form 8283 for the donated






Background:  On May 13, 2022, the Baldwin County Highway Department accepted a right-of-way donation on Pilgrim Road from Allen Eugene Lewis and Carole Ann Lewis.


By the Chairman executing the IRS Form 8283, the County is not indicating that it agrees with the valuation of the property, but rather the County is acknowledging the fact that the County did receive the property.


The only part of the form that will be signed by the Chairman is Part IV, Donee Acknowledgement, in which:


1) The date of receipt of the donation is acknowledged; and


2) The County affirms that it will file an IRS information return should it dispose of the property within three (3) years after the date of receipt; and


3) The County states whether it intends to use the property for an unrelated use.


Previous Commission action/date:  N/A




Total cost of recommendation:  N/A


Budget line item(s) to be used:  N/A


If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A




Is legal review necessary for this staff recommendation and related documents? 



Reviewed/approved by:  N/A


Additional comments:  N/A




Is advertising required for this recommendation?  N/A


If the proof of publication affidavit is not attached, list the reason: N/A




For time-sensitive follow up, select deadline date for follow up:  N/A


Individual(s) responsible for follow up:  Administration Staff prepare correspondence and have Chairman sign IRS form. Mail original to Allen and Carole Lewis and send copy to Tate Chalfant.


Action required (list contact persons/addresses if documents are to be mailed or emailed): 




Allen Eugene Lewis and Carole Ann Lewis

24355 Pilgrim Road

Elberta, Alabama 36530


Additional instructions/notes:  N/A