Baldwin County, Alabama
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File #: 23-0279    Version: 1
Agenda section: Consent Status: Agenda Ready
File created: 11/22/2022 Meeting type: Baldwin County Commission Regular
On agenda: 12/5/2022 Final action:
Agenda item title: Lease of One (1) Postage Machine for the Baldwin County Sheriff's Office Located in Bay Minette, Alabama
Attachments: 1. Purchase Order Lease BCSO_Redacted, 2. iX-5 Mailing System

Meeting Type:   BCC Regular Meeting

Meeting Date:  12/5/2022

Item Status:   New

From: Wanda Gautney, Purchasing Director / Chief Anthony Lowery / Kim Kelly, Finance Manager

Submitted by:  Susan Kilby-Aaron, Assistant Purchasing Director





Lease of One (1) Postage Machine for the Baldwin County Sheriff’s Office Located in Bay Minette, Alabama                                                     




Authorize the Chairman to execute the Purchase Order Lease with Quadient Leasing USA Inc., (Accurate Control of Fairhope) for the lease of one (1) postage machine off the State of Alabama bid for thirty-six (36) months for the Baldwin County Sheriff’s Office located in Bay Minette as follows:

Model IX5AF- iX-5 Series Base w/ Autofeeder, Sealer & Catch Tray & Ink Cartridge
Model IXWP5 - iX Series 5 Weighing Platform
Model IX5AERR - iX Series 5(AF) e-RR Feature & Activation Kit, with bc Scanner Includes e-RR Rate File w/100 eDel Conf, 100 e                                                                                              
Rate Protection                                          
Full Coverage Maintenance Contract                                                               
(36 Months: $264.50 per month Total $3,174.00 per year)



Previous Commission action/date: N/A                                                                                                                                


Background:  The lease agreement with Accurate Control (Quadient Leasing USA, Inc.) of Fairhope for the Postage Machine and Meter for the Baldwin County Sheriff’s Office located in Bay Minette is expiring.  Quadient Leasing USA, Inc. is pulling the old machine and replacing it with a new machine off the State of Alabama bid.  The lease agreement is for thirty-six (36) months in the amount of $793.50 per quarter for a total of $3,174.00 per year.




Total cost of recommendation:  $3,174.00 per year


Budget line item(s) to be used: 10052100.52210   


If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A




Is legal review necessary for this staff recommendation and related documents? 

Standard State of Alabama Purchase Order Lease


Reviewed/approved by:  N/A


Additional comments:  N/A




Is advertising required for this recommendation?  N/A


If the proof of publication affidavit is not attached, list the reason: N/A




For time-sensitive follow up, select deadline date for follow up:  12/5/2022


Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director


Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor


Additional instructions/notes:   N/A