Meeting Type: BCC Regular Meeting
Meeting Date: 12/5/2022
Item Status: New
From: Wanda Gautney, Purchasing Director /Tom Waters, Board of Education
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Rental of One (1) Copy Machine for the Baldwin County Board of Education Located in Bay Minette, Alabama
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreement with Sharp Electronics Corporation for the rental of one (1) new copy/scanner machine off the State of Alabama bid for thirty-six (36) months effective the date of execution as follows:
Location: Board of Education Superintendent Office - Bay Minette, AL
Model: Sharp BP-70M55
Price: $181.46/month
Excess Charge/copy: $0.0049 B/W
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BACKGROUND INFORMATION
Background: The current copy machine rental agreement for the Board of Education has ended. Sharp Electronics Corporation has submitted the rental agreement to replace the old copy machine with a new machine. The rental agreement is for thirty-six (36) months off the State of Alabama bid and will include all supplies, toner and developer. The new copy machine for the Board of Education Superintendent Office in Bay Minette will be a Sharp BP-70M55 copier in the base amount of $181.46 per month with the excess charge of $0.0049 each for black/white copies. The Baldwin County Commission is required by the Code of Alabama 1975, Section 16-9-24 to provide office equipment to the Baldwin County Board of Education Superintendent of Education and his assistants. Code Section attached for review.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: $2,177.52 per year
Budget line item(s) to be used: 10058100.52210
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Rental Agreement
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 12/05/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A