Baldwin County, Alabama
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File #: 23-0289    Version: 1
Agenda section: Consent Status: Agenda Ready
File created: 11/30/2022 Meeting type: Baldwin County Commission Regular
On agenda: 12/5/2022 Final action:
Agenda item title: Absentee Election Duties Related to the Baldwin County Planning (Zoning) District 38 Zoning Election on December 13, 2022
Attachments: 1. BCC ADMIN 2.10 - Polling Place Hours-Poll Worker Compensation - 20200204, 2. State Comptroller Memo Compensation Absentee Election Mgrs 3-26-2018.pdf

Meeting Type:   BCC Regular Meeting

Meeting Date:  12/5/2022

Item Status:   New

From: Ronald J. Cink, Budget Director/Interim County Administrator

Submitted by:  Anu Gary, Administrative Services Manager





Absentee Election Duties Related to the Baldwin County Planning (Zoning) District 38 Zoning Election on December 13, 2022                                                           




Related to the Baldwin County Planning (Zoning) District 38 Zoning Election on December 13, 2022, take the following action:


Pursuant to Section 17-11-2 of the Code of Alabama (1975), recognize the performance at and designate the place / office where the Absentee Election Manager shall perform such public duties for the applicable absentee election time period recognized by state law for the December 13, 2022, Baldwin County Planning (Zoning) District 38 Zoning Election, as follows:


Place:  Baldwin County (Main) Courthouse at the County Seat in Bay Minette

Office:  Office of Circuit Clerk of the 28th Judicial Circuit

8:00 AM - 4:30 PM (Monday - Friday)                




Previous Commission action/date:  Dates of previous BCC actions taken related to this election are listed below.




Alabama Code Section 17-11-14 - Compensation of absentee election manager.


The county commission shall determine the amount of compensation to be paid to the absentee election manager for the performance of his or her duties with respect to absentee ballots for which his or her services are required during the 55-day period prior to the election, the day of the election, and the seven-day period following the election, with the total number of days worked not exceeding 46 days.  Such compensation shall be at least fifty dollars ($50.00) per day or the same pay as an inspector as authorized under Section 17-8-12.




10/18/2022 - BCC Regular Meeting - Make a part of the record the Order from Baldwin County Judge of Probate setting the date for the Planning (Zoning) District 38 election for December 13, 2022, to be held at Weeks Bay Reserve Auditorium, 11300 U.S. Hwy. 98, Fairhope, Alabama.


06/07/2022 - BCC Regular Meeting - 1) Accepted the notice of intent to form a Planning (Zoning) District and request a referendum for Planning and Zoning purposes for the proposed Planning District to be known as Planning (Zoning) District 38; and 2) Made a determination that it is not feasible to utilize the Voting Precinct boundaries of Precinct 50 as the proposed Planning (Zoning) District 38 boundary; and 3) Accepted the proposed Planning District 38 boundaries subject to a subsequent affirmative referendum vote pursuant Alabama Code §45-2-261.07.


12/07/2021 - BCC Regular Meeting - 1) Adopted Resolution #2022-172 which certifies the accuracy of the petition for the Proposed Planning (Zoning) District 38; and 2) Instructed the Judge of Probate to provide a Zoning Election for Proposed Planning (Zoning) District 38, to be held no later than December 20, 2022.




Total cost of recommendation:  $150 per day worked not to exceed 46 days (Absentee Election Manager compensation) - $6,900.00 maximum


Budget line item(s) to be used:  51910 Elections


If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A




Is legal review necessary for this staff recommendation and related documents? 



Reviewed/approved by:  N/A


Additional comments:  N/A




Is advertising required for this recommendation?  N/A


If the proof of publication affidavit is not attached, list the reason: N/A




For time-sensitive follow up, select deadline date for follow up:  N/A


Individual(s) responsible for follow up:  Administration, Finance / Accounting


Action required (list contact persons/addresses if documents are to be mailed or emailed):  Administration


Notification of Commission action (via email only) to:

Brenda Ganey, Absentee Election Manager




Probate Judge Harry D'Olive, Jr.

Tammy Chance, Elections Coordinator

Sheriff Huey Hoss Mack

Matthew Brown, Planning Director

Cian Harrison, Clerk Treasurer

Eva Cutsinger, Chief Accountant

Christie Davis, Accounting Manager


Additional instructions/notes:  N/A