Meeting Type: BCC Regular Meeting
Meeting Date: 1/3/2023
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG22-12 - Provision of Guardrail Installation and Repair on County Right-of-Ways for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend the Contract for Competitive Bid #WG22-12 - Provision of Guardrail Installation and Repair on County Right-of-Ways with C & H Construction Services, LLC, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on January 18, 2022.
The Contract extension will expire on January 18, 2024.
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BACKGROUND INFORMATION
Background: The Highway Department is requesting that the Commission extend the bid for the Provision of Guardrail Installation & Repair on County Right-of-Ways with C & H Construction Services, LLC, that was awarded on January 18, 2022, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions stated in the bid. The vendor, C & H Construction Services, LLC, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The Contract extension will expire on January 18, 2024.
Previous Commission action/date:
01/18/2022 meeting: Awarded the bid for the Provision of Guardrail Installation and Repair on County Right-of-Ways to C & H Construction Services, LLC as per the Award Listing and authorized the Chairman to execute the Contract. Contract effective immediately upon the same date as its full execution for twelve (12) months.
12/12/2021 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the provision of Guardrail Installation and Repair on County Right-of-Ways; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/03/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A