Meeting Type: BCC Regular Meeting
Meeting Date: 1/17/2023
Item Status: New
From: Felisha Anderson, Director of Archives and History
Submitted by: Felisha Anderson, Director of Archives and History
______________________________________________________________________
ITEM TITLE
Title
OnCell Systems, Inc. - Agreement for Professional Services for the Baldwin County Historic Tours App
End
STAFF RECOMMENDATION
Recommendation
Approve the Agreement for Professional Services between the Baldwin County Commission (Baldwin County Archives Department) and OnCell Systems, Inc. for OnCell Yearly Subscription - Local & Specialty Plan which allows use of STQRY website service to create tours and apps at a cost of $1,188.00 annually.
This agreement supersedes the agreement dated February 18, 2021, and shall commence on February 17, 2023, and shall terminate upon the expiration of twelve (12) months, on February 17, 2024, with an option to renew (not exceeding thirty-six (36) months).
BACKGROUND INFORMATION
Background: OnCell connects people, places stories and is the leading digital story telling platform for cultural destinations and other visitor attractions. Since its inception in 2006, the OnCell team has worked on thousands of projects both in the U.S. and internationally. The Tour Guide App delivers location-aware information that visitors want in an intuitive and user-friendly format. OnCell has an App Builder Platform that offers a cost-effective product that allows clients their own IPhone and Android apps for audio tours of city/museums/festival guides through an easy-to-use web interface. The App features include custom branding, stop images, audio, GPS or custom image maps, website, and video links and more.
The Archives and History Department is pleased to be able to assist in these endeavors. It is staff’s mission to tell the story of Baldwin County through its people and places.
Previous Commission action/date:
08/03/2021: Approved the renewal of the Agreement for Professional Services between the Baldwin County Commission and OnCell Systems, Inc. for the development of the Baldwin County Historic Tours App. The renewal of the agreement was retroactive to February 18, 2021 and continues for two (2) twelve-month periods (24 months total) and terminates on February 18, 2023.
02/18/2020: Approved the Agreement for Professional Services with OnCell Systems, Inc. for the app development for the Baldwin County Historic Tours App for Baldwin County. The terms of the agreement were February 17, 2020, to February 18, 2021 (12 months) with an option to renew (not exceeding thirty-six (36) months). On September 20, 2019, the Commission approved the Fiscal Year 2020 Budget (Resolution #2019-144) approving $10,000.00 for the Historic Tours App.
FINANCIAL IMPACT
Total cost of recommendation: $1,188.00 annually
Budget line item(s) to be used: 51906-5150
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks on January 5, 2023 fa
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Send Correspondence to:
Mr. Kyle Pierce, Sales Manager
OnCell Systems, Inc.
1160D, Pittsford-Victor Road
Pittsford, New York 14534
Cc: Felisha Anderson
Ronald J. Cink
Katrina Taylor
Cian Harrison
Wanda Gautney
Additional instructions/notes: Administration - add to tickler