Meeting Type: BCC Regular
Meeting Date: 1/17/2023
Item Status: New
From: Zachary Hood, Director of Emergency Management Agency
Submitted by: Vernon Dandridge, EMA Planning and Grants Division Manager
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ITEM TITLE
Title
Memorandum of Understanding with Alabama Department of Human Resources and City of Robertsdale to use Baldwin County Coliseum as a Medical Needs Shelter
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STAFF RECOMMENDATION
Recommendation
Approve the Memorandum of Understanding (MOU) between the Baldwin County Commission, the Alabama Department of Human Resources and the City of Robertsdale to permit the use of the Baldwin County Coliseum as a Medical Needs Shelter in the event of a disaster declaration.
The term of this MOU shall commence on the date of full execution and shall continue in force and remain binding until or unless decided by the Baldwin County Commission or the City of Robertsdale’s governing body.
This MOU hereby supersedes and replaces in its entirety the original MOU between the Alabama Department of Human Resources and Baldwin County Commission, dated February 18, 2020.
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BACKGROUND INFORMATION
Background: A Baldwin County medical needs shelter is an emergency shelter of last resort with limited support for people who have physical or mental conditions requiring limited medical/nursing oversight. Pursuant to Code of Alabama 1975 §31-9-8, the Governor of the State of Alabama shall, during the existence of the State of Emergency which exists, pursuant to a disaster of declaration or other executive order exercises his/her right, power and authority to operate emergency management facilities, including medical needs shelters, throughout the State of Alabama. The current MOU expires February 25, 2023.
Previous Commission action/date: February 18, 2020 - Approved the Memorandum of Understanding between the Department of Human Resources and the Baldwin County Coliseum as a “Medical Needs Shelter” during times of emergency or disaster.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes. Legal recommendations and approval were received on December 19, 2022.
Reviewed/approved by: Tyler Thull 12/19/2022 vd
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): 1) Obtain Chairman’s signature on the original agreement. 2) Retain one copy for BCC Records. 3) Email one copy of the signed agreement to Alabama Department of Human Resources, tammy.holland@dhr.alabama.gov 4) Email one copy of the signed agreement to EMA Staff members, Danon Smith and Amanda Thweatt. 5) Send original of the signed agreement to City of Robertsdale:
The Honorable Charles Murphy, Mayor
City of Robertsdale
Post Office Box 429
Robertsdale, Alabama 36567
Attn: Shannon Burkett City of Clerk/Revenue Officer
Additional instructions/notes: Administration - upload MOU to Contracts; notify Admin staff (Keri,Victoria) to mark prior contract inactive/expired.