Meeting Type: BCC Regular Meeting
Meeting Date: 1/17/2023
Item Status: New
From: Wanda Gautney, Purchasing Director / Cian Harrison, Clerk-Treasurer / Katrina Taylor, Grants Coordinator / Junius Long, Building Facilities Coordinator
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
AIA Agreement for Architectural Services for the Design of Protective Partitions in Various Buildings for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the AIA Professional Services Contract with PH & J Architects, Inc., in the amount of 6.5% of the construction cost for the Design of Protective Partitions in various Baldwin County Commission facilities. Funding will be from the American Rescue Plan Act (ARPA) funds.
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BACKGROUND INFORMATION
Background: The Final Rule issued by the U.S. Department of Treasury on January 6, 2022, identifies certain COVID-19 mitigation and prevention uses to include support for prevention, mitigation, or other services in public facilities. The installation of partitions in these public facilities is a low-cost method of mitigating the spread of COVID-19 and other airborne diseases to benefit the individuals accessing public services at these facilities. It is also a low-cost method of reducing the spread of diseases among the employees to ensure their health and the continuity of the provision of services provided by the Revenue Commission Department, Highway Department, Archives and History Department, and the Juvenile Detention Center.
The Architect was selected from the Association of County Commissions of Alabama (ACCA) approved list of Architects that was done through a competitive process to be used on ARPA projects.
Previous Commission action/date:
12/20/2022 meeting: The BCC approved the following projects:
1) Approved Resolution #2023-041 - Allocation of American Rescue Plan Act (ARPA) Revenue Replacement Funds for the Lexipol, LLC, Law Enforcement Training in the amount of $69,995.80.
2) Approved Resolution #2023-042 - Allocation of American Rescue Plan Act (ARPA) Revenue Replacement Funds to the Historic Blakeley State Park Authority in the amount of $46,000.00.
3) Approved Resolution #2023-043 - Allocation of American Rescue Plan Act (ARPA) Funds for the Surfside Shores Drainage Improvement Project in the amount of $2,763,273.00.
4) Approved Resolution #2023-044 - Allocation of American Rescue Plan Act (ARPA) Funds for the Turberville Bank Water Infrastructure Project in the amount of $700,734.00.
5) Approved Resolution #2023-045 - Allocation of American Rescue Plan Act (ARPA) Revenue Replacement Funds for Novelis South Access Road Construction in the amount of $1,000,000.00.
6) Approved the Fund Allocation Application to the U.S. Department of the Treasury for the Local Assistance and Tribal Consistency Fund (LATCF)
7) Approved the Quote for Architectural Services for a Feasibility Study to Scope the Design and Installation of Touchless Upgrades to Various Baldwin County Commission Facilities in the amount of $14,200.00 with PH&J Architects, Inc.
8) Approved the Quote for Architectural Services for a Feasibility Study Relating to a New Mental Health Holding Area at the Baldwin County Corrections Center Located in Bay Minette, Alabama for the Baldwin County Commission in the amount of $5,000.00 with PH&J Architects, Inc.
9) Approved the Quote for Architectural Services for a Feasibility Study Relating to a New Mental Health Holding Area at the Baldwin County Juvenile Detention Center Located in Bay Minette, Alabama for the Baldwin County Commission in the amount of $1,500.00 with PH&J Architects, Inc.
10) Approved the Purchasing Director to place a competitive bid for the Surfside Shores Drainage Improvements Project.
11) Approved the Purchasing Director to place a competitive bid for the Turberville Lane Drainage Improvements Project.
12/05/2022 meeting: Awarded the quote to the lowest bidder, One Cut Glass, LLC, in the amount of $49,327.00 for the Purchase and Installation of Partitions in the Building Inspection Department located at the Central Annex in Robertsdale, Alabama and authorized the Chairman to execute the Contract for Public Works Services and Certificate of Compliance for Public Works Services.
11/01/2022 meeting: Approved the following projects:
1) Approved the allocation of “real” American Rescue Plan Act (ARPA) funds in the amount of $50,460.00 for the installation of partitions at the Council on Aging Vaughn S.A.I.L. Center ($1,133.00) and the Building Inspection Department located at Central Annex in Robertsdale, Alabama ($49,327.00).
2) Approved the allocation of “real” American Rescue Plan Act (ARPA) funds in the amount of $37,149.65 to cover direct administrative costs for Baldwin County Commission Staff through September 30, 2022.
3) Approved the allocation of “real” American Rescue Plan Act (ARPA) funds in the amount of $91,400.00 to cover prior COVID-19 related expenses for Symbol Health Clinic claims and Blue Cross Blue Shield of Alabama / MedOne healthcare claims from July 1, 2022, through September 30, 2022.
10/18/2022 meeting: Adopted Resolution #2023-012 allocating up to $70,000.00 in American Rescue Plan Act (ARPA) funds to provide ventilation system improvements to mitigate the spread of COVID-19 at the Bay Minette Probate Office located at 220 Courthouse Square, Bay Minette, Alabama; and authorized the Professional Services Agreement between Labella Associates D.P.C. for architectural and engineering (A&E) costs associated with full architectural and design services related to the ventilation system improvements for the Bay Minette Probate Office. This item was previously pulled from the October 4, 2022, agenda.
10/04/2022 meeting: Staff pulled item 23-0008 due to the Professional Services Agreement pending legal review.
09/06/2022 meeting: Adopted Resolution #2022-163 amending Resolutions #2022-102 (as previously approved on 06-07-2022) and #2022-158 (as previously approved on 08-16-2022) to eliminate and terminate Temporary Premium Pay (TPP) Payments for certain eligible exempt employees whose total wages and remuneration are greater than, or would become greater than as a result of TPP payments, 150% of the higher of Alabama’s or Baldwin County’s (i.e., Daphne-Fairhope-Foley MSA) average annual wage for all occupations as defined by the most recent Bureau of Labor Statistics’ (BLS) Occupational Employment and Wage Statistics (BLS Threshold), which at the time of Resolutions #2022-102 and #2022-158 was $72,165.00, to be effective immediately.
08/16/2022 meeting: Approved terminating the appropriation of ARPA funds previously approved by resolution of the Commission, including funds appropriated by Resolution #2022-102 for a temporary premium pay program, effective December 31, 2022.
06/07/2022 meeting: Approved the allocation of the following ARPA project:
To provide Temporary Premium Pay Program to eligible County Commission and Baldwin County Sheriff’s Office employees as additional compensation, for the first full pay period of each month, effective July 4, 2022, in the amount of $8.66 per regular hour, and $12.99 per overtime hour. The monthly payments will be capped at $700.00 for full-time employees and $500.00 for part-time employees, with a lifetime cap of $25,000.00. TPP payments will include full-time employees and part-time employees only and will end on December 31, 2024, contingent upon the continued need to perform essential work during the COVID-19 public health emergency and continued appropriation and availability of ARPA funds for this purpose, subject to the Commission’s discretion. The approval also included funding from other County funds for those eligible exempt employees’ total wages and remuneration are greater than or would become greater than as a result of TPP payments, $72,165 which is 150% of the higher of Alabama’s or Baldwin County’s (i.e., Daphne-Fairhope-Foley MSA) average annual wage for all occupations as defined by the most recent Bureau of Labor Statistics Occupational Employment and Wage Statistics.
01/18/2022 meeting: Accepted ARPA funds for Lost Revenue due to COVID-19 pandemic: The Final Rule offered a standard allowance for revenue loss of $10 million, allowing recipients to select between a standard amount of revenue loss or complete a full revenue loss calculation. The standard allowance may be used for government services, with streamlined reporting requirements; however, this is a one-time irrevocable selection.
12/07/2021 meeting: Approved the allocation of the following ARPA project:
Execute the Association of County Commissions of Alabama Investing in Alabama Counties Program Maintenance and Support Membership Agreement between the Baldwin County Commission and the Association of County Commissions of Alabama (ACCA) for participation in the Association’s Investing in Alabama Counties Program.
A flat fee of 6% on the first $7 million in funds to be received and 4% on any funds to be received in excess of $7 million, excluding funds designated as Revenue Loss as defined by Treasury’s Interim Final Rule. In no case, however, shall the fee be less than 3% of the total funds received by the County, regardless of the amount of funding designated as Revenue Loss.
12/07/2021 meeting: Approved the allocation of the following ARPA project:
Temporary Premium Pay - To provide premium pay to eligible Baldwin County Commission and Baldwin County Sheriff’s Office employees as additional compensation in the amount of $12.50 per hour, up to $1,000.00, for full-time employees and $12.50 per hour, up to $725.00, for part-time employees. The designated pay period will be pay period ending December 19, 2021, to be paid concurrently with the regular payroll.
10/19/2021 meeting: Approved the allocation of the following ARPA project:
Funds for air-surface hospital grade disinfectant backpack foggers:
Baldwin County Commission Facilities $141,898.20
Baldwin County Sheriff’s Office Facilities $37,872.50
Total Cost: $179,770.70
08/03/2021 meeting: Approved the allocation of the following ARPA project:
Boros Road Bowl Est: $1,122,256.00
10% Contingency Est: $112,225.00
10% Administrative Costs Est: $112,225.00
Total Estimated Cost: $1,346,706.00
07/06/2021 meeting: Approved the allocation of the following ARPA project:
Magnolia Landfill Recycling Facility Est: $5,500,000.00
10% Contingency Est: $550,000.00
10% Administrative Costs Est: $550,000.00
Total Estimated Cost: $6,600,000.00
06/15/2021 meeting: Approved the allocation of the following ARPA projects:
COA Main Office COVID Upgrades Est: $11,875.00
Baldwin Together Case Manager Est: $25,000.00
Tyler Technologies Software Training Est: $28,000.00
Countywide Touchless Bathroom Equipment Est: $80,459.00
Set aside for Nonprofits Est: $100,000.00
Ionizer in Buildings Est: $175,000.00
Document Library Est: $285,000.00
BCSO Hazard Pay and Law Enforcement Est: $400,000.00
Motorola Projects (2) Est: $469,181.00
10% Contingency Est: $157,451.50
10% Administrative Costs Est: $157,451.50
Total Estimated Cost: $1,889,418.00
06/01/2021 meeting: Approved the following action:
Agreement for Coronavirus State & Local Fiscal Recovery Funds, established by the American Rescue Plan Act of 2021 (ARPA), between the U.S. Department of the Treasury and the Baldwin County Commission, which was executed by the Baldwin County Commission Chairman, Joe Davis III, on May 18, 2021, and made part of the June 1, 2021, Baldwin County Commission regular meeting minutes.
02/02/2021 meeting: Approved the following action:
Contract for Professional Services with Hagerty Consulting, Inc., for the Baldwin County Emergency Management Consulting and Contract Services for Response, Recovery, Mitigation, Preparedness, and Planning based on a time and materials cost with an initial cost not to exceed cost of $1,500,000.00. Task Order of $100,000 was issued for ARPA related tasks.
FINANCIAL IMPACT
Total cost of recommendation: 6.5% of construction cost
Budget line item(s) to be used: 29970010.51990 ARPA Funds
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney & Katherine Jessip, ACCA Assistant Director
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/17/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Architect
Additional instructions/notes: N/A