Meeting Type: BCC Regular Meeting
Meeting Date: 1/17/2023
Item Status: New
From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Contract Extension for Professional Services to Support IBM I Servers (AS400) for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Extend the Professional Services Contract with David Pimperl for consulting services to assist with the system administration and support of the County’s IBM I Servers (AS400), at a cost of $85.00 per hour, not to exceed 15 hours per month, for an additional twelve (12) months at the same terms and conditions as stated in the original contract award on January 5, 2021. The contract extension will expire on January 19, 2024.
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BACKGROUND INFORMATION
Background: The Commission approved during their January 5, 2021, regular meeting a Professional Services Contract for Consulting Services with David Pimperl to assist with the system administration and support of the County’s IBM I Servers (AS400), at a cost of $85.00 per hour, not to exceed 15 hours per month for twelve (12) months. These services are an extension of the CIS Department to support Probate, Revenue, Building Department and Sales Tax along with all departments that utilize the AS400 on a daily basis. The Contract terms contained a stipulation that the services could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions stated in the original contract. The vendor, David Pimperl, has submitted an email agreeing to extend his price for an additional twelve (12) months. The contract extension will expire on January 19, 2024.
Previous Commission action/date:
01/05/2021 meeting: Authorized the Chairman to execute a Contract for Professional Services between the Baldwin County Commission and David Pimperl for consulting services to assist with the system administration and support of the County’s IBM I Servers (AS400), at a cost of $85.00 per hour, not to exceed 15 hours per month. (Contract shall be effective for twelve (12) months commencing immediately upon the same date as its full execution, with an option to issue two (2) twelve (12) month Contract extensions or extend the first Contract until such a time a new Contract can be bid and awarded.)
11/16/2022 meeting: Extended the Professional Services Contract with David Pimperl for consulting services to assist with the system administration and support of the County’s IBM I Servers (AS400), at a cost of $85.00 per hour, not to exceed 15 hours per month, for an additional twelve (12) months at the same terms and conditions as stated in the original Contract award on January 5, 2021. The Contract extension will expire on January 19, 2023.
FINANCIAL IMPACT
Total cost of recommendation: $15,300.00
Budget line item(s) to be used: 10051965.51500
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 01/17/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A