Meeting Type: BCC Regular Meeting
Meeting Date: 1/17/2023
Item Status: New
From: Wanda Gautney, Purchasing Director / Chief Deputy Anthony Lowery / Sergeant Troy Bookout
Submitted by: Susan Kilby-Aaron, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG23-07 - Provision of Police Vehicle Equipment (Brake Rotors/Pads) for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Award the bid for the Provision of Police Vehicle Equipment (Brake Rotors/Pads) to the lowest responsible bidder, who met all the specifications, TPH Holdings, LLC d/b/a The Parts House, per the Award Listing.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/05/2022 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Police Vehicle Equipment (Brake Rotors/Pads); and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on
December 21, 2022, at 11:00 A.M. Four (4) bids were received. The bidders, A&A Auto Parts Store, Inc. and Vehicle Maintenance Program are out-of-state vendors not registered to do business in Alabama as required by Alabama Code Section 10A-1-7.01. The next lowest bid was received from O’Reilly Automotive Stores, Inc. d/b/a O’Reilly Auto Parts. O’Reilly’s brake rotors and pads that they bid are not Police Pursuit Vehicle (PPV) rated equipment as required in the bid specifications. The lowest responsible bidder that met all the specifications was received from TPH Holdings, LLC d/b/a The Parts House as per the Award Listing. Bid Tabulation attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: 10052100 & 10052200
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/07/2023
Individual(s) responsible for follow up: Wanda Gautney/Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A