Meeting Type: BCC Regular Meeting
Meeting Date: 5/2/2023
Item Status: New
From: Brian Peacock, CIS Director / Harry D’Olive, Probate Judge
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
*DLT Solutions, LLC - TIPS Purchasing Cooperative Contract for Probate Office
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STAFF RECOMMENDATION
Recommendation
Approve and authorize Chairman to execute the TIPS Purchasing Cooperative Contract No. 210101 between DLT Solutions, LLC and Baldwin County Commission (Judge of Probate) for a complete, configurable solution for recording, managing, and accessing land records at the annual rate of $188,106.38 with an annual standard adjustment and a one-time Go-Live cost of $179,148.94.
The term of this agreement is effective upon the date of full execution by both parties for a term of three (3) years, unless otherwise terminated by the parties set for herein and shall be completed no later than May 31, 2026.
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BACKGROUND INFORMATION
Background: The Honorable Harry D’Olive, Baldwin County Probate Judge, requests a Purchasing Cooperative Contract between Baldwin County Commission and DLT Solutions, LLC for a complete, configurable solution for recording, managing, and accessing land records. The conversion from AS400 will require significant expertise; DLT Solutions, LLC is professionally qualified to provide such services and is willing to provide the same to Baldwin County Commission.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: The compensation payable to DLT Solutions, LLC hereunder shall not exceed $989,910.96
Budget line item(s) to be used: Data Processing Fund - 72158400.51500
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: County Attorney, Brad Hicks
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administrative Staff - mail and email correspondence. CIS Staff - Coordinate with DLT Solutions, LLC to implement the Purchasing Agreement
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administrative staff have the Chairman execute the agreement.
Send agreement to Arman Rashidian via mail and email to:
Arman Rashidian
DLT Solutions, LLC
2411 Dulles Corner Park, Suite 800
Herndon, Virgina 20171
Arman.Rashidian@dlt.com
Additional instructions/notes: Administration - add to tickler