Meeting Type: BCC Regular Meeting
Meeting Date: 5/2/2023
Item Status: New
From: Wanda Gautney, Purchasing Director / Sheriff Hoss Mack / Chief Anthony Lowery / Kim Kelly, Finance Manager
Submitted by: Susan Kilby-Aaron, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG23-28 - Purchase of Fifty-two (52) Body Cameras and Mounts for the Baldwin County Sheriff’s Office
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Reject all bids received because the bid specifications did not meet Law Enforcement parameters and video storage requirements and authorize the Purchasing Director to re-bid for the Purchase of Fifty-two (52) Body Cameras and Mounts for the Baldwin County Sheriff’s Office; and
2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on April 14, 2023, at 1:30 P.M. Four (4) bids were received. The bid received did not meet the law enforcement parameters and video storage requirements. Staff recommendation is to reject the bids received and re-bid once the bid specifications are revised.
Previous Commission action/date:
03/21/2023 meeting: Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Purchase of Fifty-Two (52) Body Cameras and Mounts; and further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 5/02/2023
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail Letters
Additional instructions/notes: N/A