Meeting Type: BCC Regular Meeting
Meeting Date: 5/2/2023
Item Status: New
From: Zachary Hood, Director of Emergency Management Agency
Submitted by: Vernon Dandridge, EMA Planning & Grants Division Manager
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ITEM TITLE
Title
Agreement Concerning Use of Board of Education Facilities as Emergency Mass Care Shelters
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STAFF RECOMMENDATION
Recommendation
Approve the Agreement Concerning Use of Facilities of the Board of Education as Emergency Mass Care Shelters between the Baldwin County Board of Education and Baldwin County Commission to allow the use of certain Baldwin County Board of Education facilities as mass care shelters.
This agreement will replace the previous agreement approved by the Baldwin County Commission on August 17, 2021. This agreement shall automatically renew for an additional period not to exceed three (3) years unless and until either party provides written notice of termination. Either party shall be able to, upon (thirty) 30 days advance written notice, terminate this Agreement. Notwithstanding anything written or implied herein, the Board shall not terminate this Agreement anytime during the period between April 1st and November 1st, during any calendar year without a showing of extenuating circumstances.
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BACKGROUND INFORMATION
Background: The Baldwin County Board of Education permits the Baldwin County Emergency Management Agency to use its facilities as emergency mass care shelters. These facilities are listed in the Baldwin County Emergency Operations Plan in the Shelters of Last Resort Section.
Previous Commission action/date: August 17, 2021- Approved the Agreement Concerning Use of Facilities of the Board of Education as Emergency Mass Care Shelters.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No.
Reviewed/approved by: StoneCrosby standard agreement as previously approved
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Obtain signature from the Chairman. Administration retain original, send fully executed copy to:
Mr. Eddie Tyler, Superintendent
Baldwin County Public Schools
2600-A North Hand Avenue
Bay Minette, Alabama 36507
cc: Marty McRae, Assistant Superintendent via email - mmcrae@bcbe.org
Louise Coe via email - lcoe@bcbe.org
cc: Zach Hood, Danon Smith, Amanda Thweatt, Vernon Dandridge
Additional instructions/notes: Administration - mark previous contract inactive and upload new to Contracts