Meeting Type: BCC Regular Meeting
Meeting Date: 5/2/2023
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Marino, CIS Business Manager
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ITEM TITLE
Title
Termination of Management Control Agreement with City of Foley Police Department
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Terminate the Management Control Agreement between the Baldwin County Commission and the City of Foley Police Department, executed on May 21, 2013, for network and computer support, approved during the May 21, 2013, Baldwin County Regular Meeting (Agenda Item BE2); and
2) Notify the City of Foley Police Department, with the required thirty (30) days written notification of termination as stated in the Management Control Agreement.
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BACKGROUND INFORMATION
Background: Brian Peacock, CIS Director, respectfully requests to cancel the Management Control Agreement approved on May 21, 2013, between the Baldwin County Commission and the City of Foley Police Department for network and computer support.
The Master Control Agreement Termination of Services section states the County or Provider may terminate the contract, with or without cause or reason, by giving thirty (30) days written notice of such to the other party. Upon receipt of such notices, both parties shall discontinue their work to the extent specified in the notice. The City of Foley Police Department executed contract is attached for review.
Previous Commission action/date: 05/21/2013 meeting: Approved the Management Control Agreement with the City of Foley Police Department related to administration of computer systems and network infrastructure which interface with the Alabama Criminal Justice Information Center (ACJIC) network. The term of this Agreement shall be from the date of full execution and will continue until terminated by either party with a thirty (30) days written notice.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/02/2023
Individual(s) responsible for follow up: Commission Administration Staff to mail a letter of termination to the City of Foley Police Department.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Commission Administration: prepare correspondence addressed to:
The City of Foley Police Department
ATTN: Chief Thurston Bullock
Post Office Box 1750
Foley, Alabama 36536
CC: Brian Peacock, CIS Director
Susan Marino, CIS Business Manager
Additional instructions/notes: Administration - mark contract inactive upon expiration of 30 days written notice