Meeting Type: BCC Regular Meeting
Meeting Date: 5/16/2023
Item Status: New
From: Frank Lundy, P.E., Interim County Engineer
Terri Byrd, Operations Support Manager
Submitted by: DJ White, Equipment Manager
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ITEM TITLE
Title
J.M. Wood Auction Company, Inc. - Equipment Auction List
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STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the list of Highway Department equipment for sale by auction (Exhibit A) at the J.M. Wood Auction Company, Inc. facility in Montgomery, Alabama on June 13-15, 2023.
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BACKGROUND INFORMATION
Background:
The Gross Guarantee for the Highway Department auction equipment is $36,900.00. Per the contract, there will be a 6% commission deducted from the proceeds.
Previous Commission action/date:
February 7, 2023 - The Commission approved and authorized the Chairman to execute the list of Highway Department equipment for sale by auction (Exhibit A) at the J.M. Wood Auction Company, Inc. facility in Montgomery, Alabama on March 21-24, 2023, or June 13-15, 2023.
December 20, 2022 - The Commission approved and authorized the Chairman to execute the Auction Sales Agreement between J.M. Wood Auction Company, Inc., and the Baldwin County Commission, which will be applicable to all departments of the Commission, with all future equipment inventory lists being brought to the Commission for approval. This agreement shall become effective December 20, 2022, pending full execution by both parties, and terminate December 31, 2023, with an automatic renewal for an additional two (2) years, in one (1) year increments, unless cancelled by either party with a 30-day written notice prior to the contract renewal.
FINANCIAL IMPACT
Total cost of recommendation: Highway Department Estimated Gross Proceeds ($36,900.00)
Budget line item(s) to be used: 111.61825
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence and have two (2) Highway equipment lists executed by the Chairman. DJ White, Highway Department, will handle follow up activities for equipment auction.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Contact:
Mr. Bryant S. Wood, President
J.M. Wood Auction Company, Inc.
3475 Ashley Road
Montgomery, Alabama 36108
Additional instructions/notes: N/A