Meeting Type: BCC Regular Meeting
Meeting Date: 5/16/2023
Item Status: New
From: Dr. Brian Pierce, Coroner
Submitted by: Brandy Byrd, Coroner Executive Assistant
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ITEM TITLE
Title
Coroner’s Office - Case Management System
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STAFF RECOMMENDATION
Recommendation
Dr. Brian Pierce, Coroner, would like to discuss the opportunity to provide the Baldwin County Coroner Case Management System (CMS) Program to other Alabama Coroners and state agencies.
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BACKGROUND INFORMATION
Background: The Baldwin County Coroner’s Office has worked with the Baldwin County CIS Department to develop an in-house Case Management System or CMS. The CMS has been in use since the end of June, 2022. Many Coroners across the State of Alabama do not have a platform or system to house their cases and they continue to rely on paper documents, PDF files, or in some instances no documentation at all.
The Coroner’s Office has a responsibility to report vital statistics to several different agencies including ADPH, CDC, VAERS, etc. Those offices who do not have a systematic method like the CMS struggle to generate statistical data for reporting and tracking purposes. This inability has an effect on all of us.
Currently there are 8 - 10 counties within the State of Alabama who are interested in paying for use of the CMS Baldwin County has created.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A