Meeting Type: BCC Regular Meeting
Meeting Date: 5/16/2023
Item Status: New
From: Terri Graham, Development and Environmental Director
Suzanne Doughty, Accounting Manager
Submitted by: Suzanne Doughty, Accounting Manager
______________________________________________________________________
ITEM TITLE
Title
Baldwin County Solid Waste Uncollectible Residential Accounts - May 2023
End
STAFF RECOMMENDATION
Recommendation
Approve the uncollectible residential garbage accounts list for write-offs in the amount of $159.00.
End
BACKGROUND INFORMATION
Background: The accounts listed in the attached spreadsheet all have balances that are uncollectible. All accounts listed have been thoroughly reviewed by Baldwin County Solid Waste Deputy, Solid Waste Officers and / or the Senior Accountant. All accounts have undergone the following procedure as prescribed for by both State Law and County Commission Resolution (where forwarding address is verifiable and within Baldwin County):
1) Notice of delinquency provided. Statement contains Past Due watermark.
2) If account is not brought current by the first week of the following billing month, a Notice of Show Cause Hearing is mailed immediately.
3) If account remains delinquent after subsequent attempts to collect, a delinquency letter is sent via the District Attorney’s office.
4) When deemed appropriate, house visits or do not pick-up service orders will be implemented.
5) If account remains delinquent after all attempts to collect (noted above) have been exhausted, the account holder, where appropriate, is referred to the District Attorney for possible criminal prosecution.
Previous Commission action/date:
10/18/2022 - Approved to write off $1,062.00 of uncollectible residential garbage accounts - October 2022.
11/16/2022 - Approved to write off $258.00 of uncollectible residential garbage accounts - November 2022.
12/20/2022 - Approved to write off $703.00 of uncollectible residential garbage accounts - December 2022.
01/17/2023 - Approved to write off $316.00 of uncollectible residential garbage accounts - January 2023.
02/24/2023 - Approved to write off $405.00 of uncollectible residential garbage accounts - February 2023.
03/21/2023 - Approved to write off $38.00 of uncollectible residential garbage accounts - March 2023.
04/18/2023 - Approved to write off $65.00 of uncollectible residential garbage accounts - April 2023.
FINANCIAL IMPACT
Total cost of recommendation: $159.00
Budget line item(s) to be used: 511.14990 Allowance for uncollectible accounts
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Solid Waste Collection Administration and Finance and Accounting Department
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A