Meeting Type: BCC Regular Meeting
Meeting Date: 5/16/2023
Item Status: New
From: Frank Lundy, P.E., Interim County Engineer
Seth Peterson, P.E., Interim Assistant County Engineer
Gayle Pierce, Right-of-Way Technician III
Submitted by: Lisa Sangster, Administrative Support Specialist IV
______________________________________________________________________
ITEM TITLE
Title
*Case No. VAC-23-1 - Vacation of a Portion of 40’ Bayview Drive Right-of-Way
End
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the request from William R. Ross, Mary Ross, Dale Delarber, Christine Delarber, William Forehand, Margi Forehand, Marvin Bledsoe, and Linda Bledsoe to vacate a portion of 40’ Bayview Drive right-of-way; and
2) Adopt Resolution #2023-096 which approves the vacation in accordance with Section 23-4-2 and Section 23-4-20 of the Code of Alabama 1975.
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BACKGROUND INFORMATION
Background: The petitioners, William R. Ross and Mary Ross, own the property abutting the area requested to be vacated. The vacation of the right-of-way will not deprive other property owners to convenient and reasonable means of ingress and egress to and from their property.
Section 23-4-2 of the Code of Alabama 1975 reads as follows:
Procedure.
(a) Whenever the governing body of a municipality or county proposes to vacate a public street, alley, or highway, or portion thereof, the governing body shall schedule a public hearing prior to taking final action and shall publish notice of the proposed hearing on the vacation in a newspaper of general circulation in the portion of the county where the street, alley, or highway lies once a week for four consecutive weeks in the county prior to deciding the issue at a regularly scheduled meeting of the governing body. A copy of the notice shall be posted on a bulletin board at the county courthouse and shall also be served by U.S. mail at least 30 days prior to the scheduled meeting on any abutting owners and on any entity known to have facilities or equipment such as utility lines, both aerial or buried, within the public right-of-way of the street, alley, or highway to be vacated. The notice shall describe the street, alley, highway, or portion thereof, proposed to be vacated and also give the date, time, and location of the meeting of the governing body at which the proposed vacation is scheduled to be addressed. Any citizen alleging to be affected by the proposed vacation may submit a written objection to the governing body or may request an opportunity to be heard at the public hearing held as required herein.
(b) If the governing body elects to vacate, it shall adopt a resolution which shall describe with accuracy the street, alley, or highway, or portion thereof, to be vacated and shall give the names of the owner or owners of the abutting lots or parcels of land and also the owner or owners of such other lots or parcels of land, if any, which will be cut off from access thereby over some other reasonable and convenient way. The resolution shall further set forth that it is in the interest of the public that such street, alley, or highway, or portion thereof, be vacated ad shall be filed in the probate court of the county. In counties which elect the members of the county commission by single-member districts, the motion to approve the vacation shall be made by the commissioner in whose district the portion of the public street, alley, or highway to be vacated is located. The vacation shall not deprive other property owners of any right they may have to convenient and reasonable means of ingress and egress to and from their property, and if that right is not afforded by the remaining streets and alleys, another street or alley affording that right must be dedicated. The filing of the resolution as required herein shall operate as a declaration of the governing body’s vacation and shall divest all public rights and liabilities, including any rights which may have been acquired by prescription, in that part of the public street, alley, or highway vacated. Title and all public rights, including the right to close the street, alley, or highway vacated, shall vest in the abutting landowners. Entities with utility lines, equipment, or facilities in place at the time of vacation, shall have the right to continue to maintain, extend, and enlarge their lines, equipment, and facilities to the same extent as if the vacation had not occurred. Notice of the governing body’s action shall be published once in a newspaper in the county no later than 14 days after its adoption.
Section 23-4-20(a) of the Code of Alabama 1975 reads as follows:
Subject to the conditions set out in this subsection, any street or alley may be vacated, in whole or in part, by the owner or owners of the land abutting the street or alley or abutting that portion of the street or alley desired to be vacated by following the procedures set out herein. The owner or owners of the land abutting the street or alley to be vacated shall join in a written petition requesting that the street or alley be vacated and shall file the petition with the governing body with jurisdiction over the street or alley, or portion thereof, requesting the governing body’s approval of the vacation. Following receipt of the written request for assent, the governing body shall act upon the request applying the same notice, hearing, voting, and appeal procedures as set forth in Section 23-4-2 and 23-4-5, and if the governing body approves the vacation, it shall have the same effect as provided therein, including that the vacation shall not deprive other property owners of any right they have to convenient and reasonable means of ingress and egress to and from their property, and if that right is not afforded by the remaining streets and alleys, another street or alley affording that right must be dedicated.
Staff published a notice (see attached) for the public hearing to be held on May 16, 2023, for four (4) consecutive weeks in Gulf Coast Newspapers. Staff also posted said notice on bulletin boards at the Bay Minette Administration Building, the Foley Satellite Courthouse, the Fairhope Satellite Courthouse and Central Annex in Robertsdale.
Previous Commission action/date: N/A
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney (approved 5/4/2023) los
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: Forthcoming from staff.
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence and have all necessary documents executed by Chairman. Send documents to Highway Department (Gayle Pierce) for recording (if vacation is granted by the Commission). The Highway Department will have notice of action by the County Commission published in all Gulf Coast Newspapers within 14 days.
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Contact:
William R. and Mary Ross
9173 Bayview Drive
Gulf Shores, Alabama 36542
Additional instructions/notes: Administration - place in tickler for proof of publication and recorded resolution.