Meeting Type: BCC Regular Meeting
Meeting Date: 5/16/2023
Item Status: New
From: Anu Gary, Administrative Services Manager
Submitted by: Victoria Key, Administrative Support Specialist
______________________________________________________________________
ITEM TITLE
Title
Absentee Election Duties Related to the Baldwin County Planning (Zoning) District 14 Zoning Election on June 6, 2023
Body
STAFF RECOMMENDATION
Recommendation
Related to the Baldwin County Planning (Zoning) District 14 Zoning Election on June 6, 2023, take the following action:
Pursuant to Section 17-11-2 of the Code of Alabama (1975), recognize the performance at and designate the place / office where the Absentee Election Manager shall perform such public duties for the applicable absentee election time period recognized by state law for the June 6, 2023, Baldwin County Planning (Zoning) District 14 Zoning Election, as follows:
Place: Baldwin County (Main) Courthouse at the County Seat in Bay Minette
Office: Office of Circuit Clerk of the 28th Judicial Circuit
8:00 AM - 4:30 PM (Monday - Friday)End
BACKGROUND INFORMATION
Previous Commission action/date: Dates of previous BCC actions taken related to this election are listed below.
Background:
Alabama Code Section 17-11-14 - Compensation of absentee election manager.
The County Commission shall determine the amount of compensation to be paid to the absentee election manager for the performance of his or her duties with respect to absentee ballots for which his or her services are required during the 55-day period prior to the election, the day of the election, and the seven-day period following the election, with the total number of days worked not exceeding 46 days. Such compensation shall be at least fifty dollars ($50.00) per day or the same pay as an inspector as authorized under Section 17-8-12.
PREVIOUS ACTION BY BCC ON PD 14 ZONING REFERENDUM:
03/07/2023 - BCC Regular Meeting - 1) Adopted Resolution #2023-076 which certifies the accuracy of the petition for the Proposed Planning (Zoning) District 14; and 2) Instructed the Judge of Probate to provide a Zoning Election for Proposed Planning (Zoning) District 14, to be held no later than June 6, 2023.
09/20/2022 - BCC Regular Meeting - 1) Accepted the notice of intent to request a referendum for Planning and Zoning purposes for that portion of Planning (Zoning) District 14 east of Fish River (that was not included in the proposed Planning Districts 38 and 39); and 2) Made a determination that it is not feasible to utilize the Voting Precinct boundaries of Precinct 30; and 3) Accepted the Planning (Zoning) District 14 boundaries subject to a subsequent affirmative referendum vote pursuant Alabama Code §45-2-261.07.
FINANCIAL IMPACT
Total cost of recommendation: $150 per day worked not to exceed 46 days, per election (Absentee Election Manager compensation) - $6,900.00 maximum
Budget line item(s) to be used: 10051910.51130
If this is not a budgeted expenditure, does the recommendation create a need for funding? No.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No.
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration, Finance / Accounting
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration
Notification of Commission action (via email only) to:
Brenda Ganey, Absentee Election Manager
brenda.ganey@alacourt.gov
cc:
Probate Judge Harry D'Olive, Jr.
Tammy Chance, Elections Coordinator
Sheriff Huey Hoss Mack
Matthew Brown, Planning Director
Beth Hodges, Budget Director
Cian Harrison, Clerk Treasurer
Eva Cutsinger, Chief Accountant
Christie Davis, Accounting Manager
Additional instructions/notes: N/A