Meeting Type: BCC Regular Meeting
Meeting Date: 4/2/2024
Item Status: New
From: Wanda Gautney, Purchasing Director / Junius Long, Building Facilities Coordinator
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG24-08 - Purchase and Installation of Two New 70 Ton Air-cooled Chiller Units at Baldwin County Central Annex II Building Located in Robertsdale, Alabama, for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Approve Change Order #1 in the amount of $12,100.00 with Lower Alabama Heating, Cooling & Refrigeration, LLC, on the Purchase and Installation of two (2) New 70 Ton Air-cooled Chiller Units at the Baldwin County Central Annex II building located in Robertsdale, Alabama, and authorize the Chairman to execute the Change Order.End
BACKGROUND INFORMATION
Background: Staff is submitting for Commission approval Change Order #1 in the amount of $12,100.00 on the Purchase and Installation of Two (2) New 70 Ton Air-cooled Chiller Units at Baldwin County Central Annex II Building Located in Robertsdale, Alabama. The change order will increase the contract amount for cost associated with adding salt resistant coating to the chiller coils. This will help prevent the coils from rusting.
The original construction cost was $216,000.00; including Change Order #1 in the amount of $12,100.00, the new construction cost will be $228,100.00 with no increase in construction time.
Previous Commission action/date:
02/06/2024 meeting: Awarded the bid to the lowest bidder, Lower Alabama Heating, Cooling & Refrigeration, LLC, in the amount $216,000.00 for the purchase and installation of two (2) New 70 Ton Air-cooled Chiller Units at the Baldwin County Central Annex II building located in Robertsdale, Alabama and authorized the Chairman to execute the Contract. (Contract is effective two-hundred and thirty-three (233) days from the date of the Notice to Proceed).
12/19/2023 meeting: Approved the specifications and authorized the Purchasing Director to place Competitive Bid #WG24-08 for the Purchase and Installation of two (2) new 70 Ton Air-cooled Chiller Units at the Baldwin County Central Annex II Building located in Robertsdale, Alabama; and further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
FINANCIAL IMPACT
Total cost of recommendation: $12,100.00
Budget line item(s) to be used: 10051989.55240
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/02/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A