Meeting Type: BCC Regular Meeting
Meeting Date: 4/2/2024
Item Status: New
From: Tom Tyler, EMA Director
Submitted by: Vernon Dandridge, EMA Planning & Grants Division Manager
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ITEM TITLE
Title
Fiscal Year 2024 State Homeland Security Grant Application through ALEA to Update the Emergency Operations Center Operations Video Wall System
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the submittal of the Homeland Security Grant application to the Alabama Law Enforcement Agency (ALEA) in the amount of $200,000 for the Baldwin County Emergency Management Agency to update the Emergency Operations Center (EOC) Operations Video Wall System; and
2) Authorize the Chairman to sign any other documents related to the grant application; and
3) Authorize EMA Planning and Grants Division Manager to submit the application electronically through the ALEA grants portal, on behalf of the Baldwin County Commission, by April 15, 2024.
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BACKGROUND INFORMATION
Background: The State Homeland Security Grant Program is a federally funded FEMA grant program focused on enhancing the ability to prevent, protect against, respond to, and recover from terrorist attacks. This is a reimbursement grant that does not require any local match.
The Baldwin County EOC Operations Video Wall System is no longer serviceable. All parts for the wall have been discontinued, yet it is an essential component to the EMA’s daily operations and crucial to response for emergency incidents for situational awareness and coordination purposes. The total cost for the system update is quoted at $212,779.00 therefore, if awarded, the Commission will be responsible for the remaining $12,779.00.
Previous Commission action/date:
July 18, 2023 - (Agenda Item HA1 - File ID 23-1407) The BCC approved the submittal of FY23 Homeland Security Grant Application to purchase four (4) portable incident lights.
November 7, 2023 - (Agenda Item CK1 - File ID 23-0132) The BCC accepted the grant award for EMA and authorized the Chairman to execute the FY23 Homeland Security Grant Agreement to purchase four (4) portable incident lights.
FINANCIAL IMPACT
Total cost of recommendation: $212,779.00 with $200,000.00, to be offset by grant revenue. There is no cost share for this grant; however, $200,000.00 is the maximum award possible. Therefore, the Commission would be responsible for at least $12,779.00, if awarded.
Budget line item(s) to be used: Fund 280 Federal Grants
If this is not a budgeted expenditure, does the recommendation create a need for funding? Due to the necessity of the Operations Video Wall System to EMA’s daily and emergency operations, EMA intends to request the overall cost ($212,779.00) in the budget in case the grant is not awarded to the Commission. ALEA will notify us of the potential grant award in September or October.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and EMA
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration: send original application signed by Chairman to EMA Planning and Grants Division Manager, Vernon Dandridge.
cc: Brent Goodwin, EMA Logistics Division Manager; Brian Underwood, Grants Director; Katrina Taylor, Grants Administrator; and Christie Bezoari, Accounting Manager.
EMA Planning and Grants Division Manager will submit all grant application documentation to ALEA through the AGATE grant management portal.
Additional instructions/notes: If the grant is awarded, the funds acceptance along with any agreements and related documents will be brought back for Commission approval.