Meeting Type: BCC Regular Meeting
Meeting Date: 4/16/2024
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Extension of Competitive Bid #WG22-34 - Provision for Rental of Solar Powered Portable Message Signs for the Baldwin County Commission
End
STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid #WG22-34 for the Provision for Rental of Solar Powered Portable Message Signs with C & H Construction Services, LLC, for an additional twelve (12) months at the same prices, terms and conditions as stated in the original bid award on June 7, 2022. The new extension will expire on June 7, 2025.
End
BACKGROUND INFORMATION
Background: Staff is requesting that the Commission extend the bid for the Provision for Rental of Solar Powered Portable Message Signs with C & H Construction Services, LLC, that was awarded on June 7, 2022. The bid specifications contained a stipulation that the bid could be extended for up to two (2) additional years (2023 and 2024), in twelve (12) month increments by the Commission at their option, acceptable by the vendor. Any additional contract or extensions will be at the same prices, terms and conditions as stated in the bid. The vendor, C & H Construction Services, LLC, has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The proposed extension will expire on June 7, 2025, and will be the final extension. Award Listing attached for review.
Previous Commission action/date:
04/18/2023 meeting: Extended Competitive Bid #WG22-34 for the Provision for Rental of Solar Powered Portable Message Signs with C & H Construction Services, LLC, for an additional twelve (12) months at the same prices, terms and conditions as stated in the original bid award on June 7, 2022. The new extension will expire on June 7, 2024.
06/07/2022 meeting: Awarded the bid to the lowest responsible bidder, who met all the specifications, C & H Construction Services, LLC, for the Provision for Rental of Solar Powered Portable Message Signs, as per the attached Award Listing.
04/19/2022 meeting: 1) Approved the specifications and authorized the Purchasing Manager to place a competitive bid for the Provision for Rental of Solar Powered Portable Message Signs; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/16/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A