Meeting Type: BCC Regular Meeting
Meeting Date: 4/16/2024
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Pre-qualification of Contractors for Demolition of Existing Building and Construction of a New Baldwin County District Attorney Building Located in Bay Minette, Alabama, for the Baldwin County Commission
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the following eight (8) pre-qualification applications for the demolition of existing building and construction of a new Baldwin County District Attorney Building located in Bay Minette, Alabama:
Triptek Construction, LLC
Bayshore Construction Co., Inc.
Stuart Construction, LLC
White-Spunner Construction, LLC
Rolin Construction, Inc.
J. T. Harrison Construction Co., Inc.
Rogers & Willard, Inc.
Witherington Construction Corp.; and
2) Reject the applications of the following five (5) applicants as non-qualified:
Crucible Construction, LLC
Jim Cooper Construction Co., Inc.
Persons Services Corporation, LLC
M W Rogers Construction Co., LLC
Waverly Construction of Alabama, LLC; and
3) Authorize the Purchasing Director and the Architect to bid the project.
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BACKGROUND INFORMATION
Background: The Pre-qualification applications of the Contractors were received in the Purchasing Office on March 19, 2024, at 2:30 P.M. Thirteen (13) applications were received. Staff members Wanda Gautney, Roger Rendleman, Dana Austin and Beth Hodges, met on March 27, 2024, at 10:00 A.M. to review the applications. The staff’s recommendation is to approve the following eight (8) pre-qualification applications: Triptek Construction, LLC; Bayshore Construction Co., Inc.; Stuart Construction, LLC; White-Spunner Construction, LLC; Rolin Construction, Inc.; J. T. Harrison Construction Co., Inc.; Rogers & Willard, Inc.; Witherington Construction Corp.; and reject the following five (5) applications as non-qualified due to an incomplete application: Crucible Construction, LLC; Jim Cooper Construction Co., Inc.; Persons Services Corporation, LLC; M W Rogers Construction Co., LLC; Waverly Construction of Alabama, LLC; and authorize the Purchasing Director and the Architect to bid the project.
Previous Commission action/date:
02/20/2024 meeting: Authorized the Purchasing Director to advertise for the Pre-qualification of Contractors for the construction of a new Baldwin County District Attorney Building located in Bay Minette, Alabama.
01/16/2024 meeting: 1) Approved the new construction approach for the District Attorney Building which will include two (2) stories with the second story not being completed in the estimated construction cost of $9,311,150.00, with an estimated amount of $570,000.00 for architectural fees, and the estimated cost of $275,000.00 for security/cabling/network equipment, for a total estimated cost of $10,156,150.00; and 2) Approved the attached AIA Agreement for the architectural services with Adams Stewart Architects, LLC, for the construction of the new District Attorney Building located in Bay Minette in the amount of 6.1% of the construction cost plus normal reimbursable expenses and authorized the Chairman to execute the Agreement.
01/02/2024 meeting: Approved staff making an offer $150,000.00 to James Owen, Jr., to purchase that certain parcel of real property at 410 Courthouse Square in Bay Minette, Alabama, with seller to pay all closing costs with payment for the purchase to come out of the Contingency Fund and authorized the Chairman to execute any documents related to the property purchase.
12/19/2023 meeting: Adopted Resolution #2024-015 amending the Fiscal Year 2024 budget (Resolution #2023-186 and Resolution #2023-187, adopted September 28, 2023) to authorize the use of Fund Balance from General Fund for the purchase of real property for the Baldwin County Commission.
11/21/2023 meeting: Approved and authorized the Chairman to execute the Real Estate Purchase and Sale Agreement between Owen Company, LLC, and the Baldwin County Commission for the purchase of real property located at 161 Hand Avenue, Bay Minette, Alabama, (PIN #32382) in the amount of $500,000.00.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/16/2024
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Applicants and Architect
Additional instructions/notes: N/A