Meeting Type: BCC Regular Meeting
Meeting Date: 4/16/2024
Item Status: New
From: Roger H. Rendleman, County Administrator; Wanda Gautney, Purchasing Director; Brian Underwood, Grants Director
Submitted by: Katrina Taylor, Grants Administrator
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ITEM TITLE
Title
Protective Partitions in Various Baldwin County Commission Facilities - Permission to Advertise
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STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve the Purchasing Director and Architect to place a competitive bid for the protective partitions in various Baldwin County Commission facilities; and
2) Approve the Chairman to execute any project-related documents.
Funding will be from the America Rescue Plan Act (ARPA) funds.
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BACKGROUND INFORMATION
Background: The Architect, Patrick Addison with PH & J Architects, Inc., is submitting the protective partitions project for Commission approval. The Final Rule issued by the U.S. Department of Treasury on January 6, 2022, identifies specific COVID-19 mitigation and prevention uses to include support for prevention, mitigation, or other services in public facilities. The installation of partitions in these public facilities is a low-cost method of mitigating the spread of COVID-19 and other airborne diseases to benefit the individuals accessing public services at these facilities. It is also a low-cost method of reducing the spread of diseases among the employees to ensure their health and the continuity of the provision of services provided by the Revenue Commission, Highway Department, Archives and History Department, and the Juvenile Detention Center.
Previous Commission action/date:
01/17/2023 meeting: Approved and authorized the Chairman to execute the AIA Professional Services Contract with PH & J Architects, Inc., in the amount of 6.5% of the construction cost for the Design of Protective Partitions in various Baldwin County Commission facilities.
11/01/2022 meeting: Approved the allocation of American Rescue Plan Act (ARPA) funds in the amount of $50,460.00 for the installation of partitions at the Council on Aging Vaughn S.A.I.L. Center ($1,133.00) and the Building Inspection Department located at Central Annex in Robertsdale, Alabama ($49,327.00).
FINANCIAL IMPACT
Total cost of recommendation: Actual cost to be determined once bids are open.
Budget line item(s) to be used: 29970010.52530 - Advertising
If this is not a budgeted expenditure, does the recommendation create a need for funding? Yes
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director to advertise the project for a competitive bid.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A