Meeting Type: BCC Regular Meeting
Meeting Date: 4/16/2024
Item Status: New
From: Beth Hodges, Budget Director
Submitted by: Lynzie Clark, Senior Budget Accountant
______________________________________________________________________
ITEM TITLE
Title
Annual Pre-award Risk Assessment by ADCNR
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STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the annual Alabama Department of Conservation and Natural Resources (ADCNR) Subrecipient Risk Assessment questionnaire which allows ADCNR to determine a subrecipient’s ability to carry out projects and comply with Federal and State Statues, regulations and the terms and conditions of subawards for purposes of determining the appropriate subrecipient monitoring.
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BACKGROUND INFORMATION
Background: Risk assessments are updated annually by ADCNR. On an annual basis, subrecipient (Baldwin County) will complete the risk assessment checklist and include a cover letter identifying any information that has changed, including changes or updates to grant and/or financial management policies and procedures, and provide copies of any updates/changes. Subrecipient will also provide a copy of the most recent audit to ADCNR.
Previous Commission action/date: 02/24/2023 - Last approval of the ADCNR Pre-award Risk Assessment by the Commission.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff, Beth Hodges
Action required (list contact persons/addresses if documents are to be mailed or emailed): Admin staff - Prepare a cover letter and have Subrecipient Risk Assessment document signed by Chairman; forward original signed documents to Beth Hodges for follow up implementation.
Address cover letter to:
Alabama Department of Conservation and Natural Resources
ATTN: Ms. Robyn Cohron
Coastal Restoration Account Specialist
31115 5 Rivers Boulevard
Spanish Fort, Alabama 36527
Beth Hodges - Forward the cover letter and Subrecipient Risk Assessment along with any necessary financial documents to ADCNR.
cc: Frank Lundy
Mark Acreman
Seth Peterson
Lisa Sangster
Beth Hodges
Roger Rendleman
Aislinn Stone
Katrina Taylor
Christie Davis
Additional instructions/notes: N/A