Meeting Type: BCC Regular Meeting
Meeting Date: 5/6/2025
Item Status: New
From: Wanda Gautney, Purchasing Director; Sheriff Anthony Lowery; Kim Kelly, BCSO Finance Director
Submitted by: Jeanette Brown, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG25-23 - Purchase and Installation of Intelligence-Led Policing Equipment and Software for the Baldwin County Sheriff’s Office
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STAFF RECOMMENDATION
Recommendation
Award Bid #WG25-23 for the Purchase and Installation of Intelligence-Led Policing Equipment and Software to ProTecVideo, LLC, as per the Award Listing and authorize the Chairman to execute the Contract. (Contract effective immediately upon the same date as its full execution for twelve (12) months.)
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BACKGROUND INFORMATION
Background: Bids were opened in the Purchasing Conference Room on April 17, 2025, at 1:30 P.M. One (1) bid was received. Staff recommendation is to award the bid for the Purchase and Installation of Intelligence-Led Policing Equipment and Software to ProTecVideo, LLC, as per the Award Listing.
Previous Commission action/date:
04/01/2025 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Purchase and Installation of Intelligence-Led Policing Equipment and Software for the Baldwin County Sheriff’s Office; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
FINANCIAL IMPACT
Total cost of recommendation: $132,000.00
Budget line item(s) to be used: 10052100.55410 Capital Outlay Furnishings and Equipment
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract for Professional Services
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 05/06/2025
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidder
Additional instructions/notes: N/A