Meeting Type: BCC Regular Meeting
Meeting Date: 5/6/2025
Item Status: New
From: Frank Lundy, P.E., County Engineer
Mark Acreman, P.E., Assistant County Engineer
Tucker Stuart, P.E., Operations Manager
Pete Peterson, Maintenance Manager
Submitted by: Lisa Sangster, Administrative Support Specialist IV
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ITEM TITLE
Title
Intergovernmental Service Agreement with City of Spanish Fort for Mowing of Certain Roads Inside Spanish Fort City Limits
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STAFF RECOMMENDATION
Recommendation
Approve an Intergovernmental Service Agreement between the Baldwin County Commission and the City of Spanish Fort for Area 100 Maintenance Crews to mow the following roads inside the corporate limits of the City of Spanish Fort:
Bromley Road
County Road 39
D’Olive Road
Jimmy Faulkner Drive
The City of Spanish Fort will be billed quarterly for the actual cost of the work performed. (The term of this Agreement shall be twenty-four (24) months from the date of full execution of both parties and may be terminated as set forth therein.)
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BACKGROUND INFORMATION
Background: The City of Spanish Fort is requesting that the County enter into a new agreement to continue providing mowing services for certain roads inside their city limits.
Previous Commission action/date:
May 16, 2023 - The Commission approved an Intergovernmental Service Agreement between the Baldwin County Commission and the City of Spanish Fort for Area 100 Maintenance Crews to mow the following roads inside the corporate limits of the City of Spanish Fort: Bromley Road, County Road 39, D’Olive Road and Jimmy Faulkner Drive. The City of Spanish Fort will be billed quarterly for the actual cost of the work performed. (The term of this agreement shall be for twenty-four months from the date of full execution of both parties and may be terminated as set forth therein.)
May 18, 2021 - The Commission approved an Intergovernmental Service Agreement between the Baldwin County Commission and the City of Spanish Fort for Area 100 Maintenance Crews to mow the following roads inside the corporate limits of the City of Spanish Fort: Bromley Road, County Road 39, D’Olive Road and Jimmy Faulkner Drive. The City of Spanish Fort will be billed quarterly for the actual cost of the work performed. (The term of this agreement shall be for twenty-four months from the date of full execution of both parties and may be terminated as set forth therein.)
June 4, 2019 - The Commission approved an Intergovernmental Service Agreement between the Baldwin County Commission and the City of Spanish Fort for Area 100 Maintenance Crews to mow the following roads inside the corporate limits of the City of Spanish Fort: Bromley Road, County Road 39, D’Olive Road and Jimmy Faulkner Drive. The City of Spanish Fort will be billed quarterly for the actual cost of the work performed. (The term of this agreement shall be for twenty-four months from the date of full execution of both parties and may be terminated as set forth therein.)
June 6, 2017 - The Commission approved an Intergovernmental Service Agreement between the Baldwin County Commission and the City of Spanish Fort for Area 100 Maintenance Crews to mow the following roads inside the corporate limits of the City of Spanish Fort: Bromley Road, County Road 39, D’Olive Road and Jimmy Faulkner Drive. The City of Spanish Fort will be billed quarterly for the actual cost of the work performed. (The term of this agreement shall be for twenty-four months from the date of full execution of both parties and may be terminated as set forth therein.)
FINANCIAL IMPACT
Total cost of recommendation: The City of Spanish Fort will be billed quarterly for the actual cost of work performed.
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: Intergovernmental Service Agreement template used as previously approved by County Attorney. (01/7/2020) los
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff prepare correspondence and have agreement executed by Chairman. Highway will bring original agreement to 5/6 meeting. Area 100 (Adam Harville) will schedule and perform work. Highway Accounting will send invoices to City of Spanish Fort for actual cost incurred.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Contact:
The Honorable Mike McMillan, Mayor
City of Spanish Fort
ATTN: Rebecca A. Gaines, City Clerk
7361 Spanish Fort Boulevard
Additional instructions/notes: Administration Staff upload agreement to Contracts with Pete Peterson as Originator.